06-15-17 Agenda with Supporting Materials

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CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE 
BOARD OF SUPERVISORS
AND REDEVELOPMENT AUTHORITY
AND JOINT MEETING WITH CARSON CITY SCHOOL DISTRICT
BOARD OF TRUSTEES


Day:           Thursday
Date:          June 15, 2017
Time:         Beginning at 8:30 am
Location:  Community Center, Sierra Room
                   851 East William Street
                   Carson City, Nevada

AGENDA

1.    Call to Order - Board of Supervisors

2.    Roll Call

3.    Invocation -
Nick Emery, Good Shepherd Wesleyan Church

4.    Pledge of Allegiance

5.    Public Comment:**

The public is invited at this time to comment on and discuss any topic that is relevant to, or within the authority of this public body.

6.    For Possible Action:  Approval of Minutes - May 18, 2017

7.    For Possible Action:  Adoption of Agenda

8.    Special Presentations


 8.A   Presentation of a Proclamation for Alzheimer's and Brain Awareness Month.  (Zack Smith, Alzheimer's Association)

 8.B   Presentation of Length of Service certificates to City employees.  (Melanie Bruketta, mbruketta@carson.org)  

Staff Summary: Each month the Board of Supervisors presents Length of Service certificates to employees who have completed 5, 10, 15, 20, 25 and 30 years of City service. 

Consent Agenda

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All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing.  Any member of the Board may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting.  The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda.
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9.    Assessor

 9.A   For Possible Action:  To approve the removal of the taxes and penalties from the Unsecured 2014/15 Tax Roll per NRS 361.5607 in the amount of $641.48. (Dave Dawley, ddawley@carson.org)

Staff Summary:  The Assessor's Office is requesting the Board of Supervisors to remove those taxes and penalties that have been deemed uncollectible from the Personal Property Tax Roll.  The Assessor's Office has attempted to collect the taxes and penalties using the approved methods under NRS 361.535 and NRS 361.450.  Most owners/businesses have moved the Personal Property and we are unable to locate them.  The removal of these taxes will result in a decrease of $641.48 to the 2014/15 fiscal year. 

10.    City Manager

 10.A   For Possible Action: To ratify the approval of bills and other requests for payments by the City Manager for the period of May 6, 2017 thru June 2, 2017. (Nick Marano, nmarano@carson.org)

Staff Summary: All bills or other requests for payment verified per CCMC 2.29 shall be presented by the Controller, together with the register book of demands and warrants to the City Manager who shall audit the same, and if found authorized, correct and legal, shall signify by his signature, as agent for the board, upon the register book of demands and warrants those demands which are approved or disapproved by him.  Upon approval, the warrants, as prepared aforesaid, shall issue.  The City Manager shall then cause the register book of bills and other requests for payment and warrants to be presented at least once a month to the board of supervisors, who shall by motion entered into its minutes, ratify the action taken on the bills or other requests for payment.

11.    Finance

 11.A   For Possible Action: To certify charges, levy and direct the Treasurer  to collect special assessments for Fiscal Year 2017-18 as requested by the State Engineer of the State of Nevada, Department of Conservation and Natural Resources for the Eagle Valley Groundwater Basin ($6,000) and the Dayton Valley Groundwater Basin ($1,500) and further direct the Chief Financial Officer to remit the special assessment collections to the State.  (Nancy Paulson, npaulson@carson.org) 

Staff Summary:  Pursuant to NRS 534.040(2), the Board of Supervisors is required to certify and levy the special assessments needed to fund the budgets of the groundwater basins administered by the State Engineer.  The amounts requested by the State Engineer will be required for the payment of necessary expenses for supervision over the groundwater basins to include, but not limited to special studies, water level measurements, crop/pumpage inventories, field investigations, aquifer tests, well driller inspections, intent to drill card and well log review, associated data collection and management.   

 11.B   For Possible Action: To accept the report on the condition of each fund in the treasury and the statements of receipts and expenditures through June 2, 2017 per NRS 251.030 and NRS 354.290. (Nancy Paulson, npaulson@carson.org) 

Staff Summary:  NRS 251.030 requires the Chief Financial Officer (for the purpose of the statute acting as the County Auditor) to report to the Board of County Commissioners (or in our case the Board of Supervisors), at each regular meeting thereof, the condition of each fund in the treasury. NRS 354.290 requires the County Auditor to report to the Board of Supervisors a statement of revenues and expenditures based on the accounts and funds as were used in the budget.  A more detailed accounting is available on the City’s website – www.carson.org.

12.    Purchasing and Contracts

 12.A   For Possible Action: To approve the purchase of roofing material from GarlandDBS, Inc. through Joinder Sealed Bid #09-5408 with US Communities, a National Cooperative Purchasing Program for a total not to exceed amount of $141,979.95 to be funded from the Capital Projects Account.  (Laura Rader; LRader@carson.org and Darren Schulz; DSchulz@carson.org)

Staff Summary: The Aquatic Center roof has damaged areas and is in need of maintenance. Garland/DBS's roofing products will be used to re-roof the lower aquatic facility roof. NRS 338.1423 requires the City to pay sales tax on materials purchased for installation by a contractor. A licensed contractor will apply the product under a separate labor contract for a not to exceed price of $97,868.00.

 12.B   For Possible Action:  To approve Amendment No. 7 to Contract No. 1112-133 with MOSS-ADAMS, LLP (Certified Public Accountants), titled “Internal Auditing Services” to extend the contract terms to September 30, 2017 to complete the City's current Internal Audit Work Program. (Laura Rader, LRader@carson.org and Nancy Paulson, NPaulson@carson.org)

Staff Summary: MOSS-ADAMS’ contract to provide internal audit services is set to expire on June 30, 2017 and will require an extension to complete the current Internal Audit Work Program for the City.

 12.C   For Possible Action:  To approve Contract No. 1718-010 with NexLevel Information Technology, Inc. for consulting services for the Enterprise Resource Planning (ERP) system procurement and selection for a not to exceed amount of $74,575 to be funded from the Capital Outlay/Software Replacement account as approved in the FY18 Budget.  (Laura Rader; lrader@carson.org and Eric Von Schimmelmann; evonschimmelmann@carson.org)

Staff Summary: The City's current Enterprise Resource Planning (ERP) financial system is outdated and has been approved for replacement in the FY18 CIP budget process.  To start this project, staff would like to hire NexLevel Inc. as a consultant to provide the resources needed to document functional requirements and needs, prepare an RFP, and facilitate the selection and negotiation processes.  NexLevel is a leader in this functional area and we have used them in the past in the creation of the Information Technology Strategic Plan.  

(End of Consent Agenda)

Ordinances, Resolutions, and Other Items

13.    Any item(s) pulled from the Consent Agenda will be heard at this time.

14.    Carson City Airport Authority


 14.A   For Possible Action: To adopt, on second reading, Bill No. 113, an ordinance amending the Carson City Municipal Code Title 19, Airport Rules and Regulations, Section 19.03.060, Through The Fence Fees, to adjust for the current cost of airport maintenance and updated airport hangar space and parking area.  (Steve Tackes)

Staff Summary:  At a regular meeting of the Carson City Airport Authority on April 19, 2017, publicly noticed for that purpose, the Authority approved an increase in the Through the Fence fees to reflect current costs and hangar space.  The rates were previously calculated in 2001 and are being updated per current cost data.
 
15.    Purchasing and Contracts

 15.A   For Possible Action:  To approve Contract No. 1718-008, a joinder contract with Thomas Petroleum, LLC, Carson Valley Oil, Co., and Flyers Energy, LLC, through the State of Nevada RFQ/Contract #3064, Amendment 1, for bulk fuel and delivery services, and with Thomas Petroleum, LLC through the State of Nevada RFQ/Contract #3125, cardlock fueling network, for an amount not to exceed $875,640.00 from various city fuel accounts as approved in the FY18 budget.  (Laura Rader; lrader@carson.org and Zach Good; zgood@carson.org) 

Staff Summary: This contract will provide city wide fuel services through the purchase and delivery of bulk fuel and use of the cardlock fueling network for a one year contract, starting July 1, 2017 and ending June 30, 2018.  
 
 15.B   For Possible Action:  To approve Contract No. 1718-011 with DEVNET, Inc. for Property Tax and CAMA software development and licensing for a five (5) year period with a not to exceed total amount of $674,565.00 to be funded from the Capital Outlay/Software Replacement and Supplies/ACQ/Improv of Technology accounts. (Laura Rader; lrader@carson.org and Dave Dawley; ddawley@carson.org)

Staff Summary:   The property data system Advanced Data Services (ADS) used by the Carson City Assessor, Treasurer and Recorder will become obsolete and its provider will cease operations in 2019. A committee formed by the 15 counties affected by ADS' departure researched relevant companies and determined DEVNET to be the appropriate company for software development and licensing to replace ADS.

16.    District Attorney

 16.A   For Possible Action:  To adopt a resolution approving and authorizing the Mayor to sign the "INTERLOCAL AGREEMENT TO PROVIDE WHOLESALE WATER SERVICE" an agreement by and between Carson City, the Town of Minden, Douglas County, and the Indian Hills General Improvement District restating and superseding all previous agreements by and between the parties relating to water delivered to Carson City through the project referred to as the "North Douglas County and Carson City Water Line Intertie Project."  The terms of the agreement under consideration would require Carson City to pay a total of $1.5 Million in equal, annual installments of $75,000 over 20 years commencing July 1, 2018, as consideration for the purchase of a beneficial interest in water totaling 187.5 acre feet per annum ($8,000 per AFA).  The terms of the agreement under consideration would also require Carson City to pay a rate per thousand gallons of water delivered pursuant to the agreement.  The total fiscal impact to Carson City for rate payments would depend upon the quantity of water delivered.  (Jason Woodbury, jwoodbury@carson.org)

Staff Summary:  If approved, the 187.5 AFA would be added to the existing 2,690.00 AFA of water in which Carson City already holds the beneficial interest, and which have been the subject of previous agreements with the Town of Minden and Douglas County.  The terms of the agreement under consideration would also establish rates for the delivery of water as well as the methodology for calculation and adjustment of rates in the future.  The rates are charges per thousand gallons of water delivered.  The rates are the cumulative sum of several different categories of costs charged by the Town of Minden and Douglas County.  In regard to the rate charged by the Town of Minden, those categories are: "Operations and Maintenance ("O&M")"; "Pass-through Heybourne Operations"; "Repair and Replacement"; "Future Treatment"; and "Rate Stabilization."  In regard to the rate charged by Douglas County, those categories are "Depreciation" and "O&M and Power."  The following tables reflect the rates proposed by the agreement under consideration for Fiscal Year 2017-18 and estimates of the rates for in the following fiscal years through Fiscal Year 2021-22.  Carson City will pay the rate per thousand gallons to Douglas County.  Table 1 reflects the total rate per thousand gallons Carson City will pay, as well as the two rate components attributable directly to Douglas County.  Table 2 reflects the individual components of the column in Table 1 entitled "Minden Total rate per k/gal" which are the portion of the rates Carson City will pay to Douglas County and Douglas County will pass through to the Town of Minden.

 TABLE 1:
Fiscal Year     Depreciation     O&M and     Douglas County     Minden Total     Douglas County Wholesale Rate
                                                  Power          Total Rate per        Total Rate per       to Carson City per k/gal
                                                                               k/gal                         k/gal
2017-18        0.101              0.081            0.182                    0.69                         0.872
2018-19        0.151              0.081            0.232                    0.71                         0.942
2019-20        0.151              0.081            0.232                    0.73                         0.962
2020-21        0.202              0.081            0.283                    0.75                         1.033
2021-22        0.202              0.081            0.283                    0.77                         1.053


TABLE 2:
Fiscal Year     O&M     Passthrough     Rate Stabilization     Repair and       Future              Douglas County Total
                                       Heybourne                                       Replacement   Treatment          Wholesale Rate per
                                       Operations                                                                                                      1000 gal  
2016-17    0.42         0.04               0.02                    0.19               0.01                    0.68
2017-18    0.43         0.04               0.02                    0.19               0.01                    0.69 
2018-19    0.44         0.04               0.02                    0.19               0.02                    0.71
2019-20    0.45         0.04               0.02                    0.19               0.03                    0.73
2020-21    0.46         0.04               0.02                    0.19               0.04                    0.75
2021-22    0.47         0.04               0.02                    0.19               0.05                    0.77        

The terms of the agreement under consideration call for an annual reconciliation of rates paid versus actual costs incurred and an annual review and adjustment, if necessary, to the rates estimated for future fiscal years.  The terms of the agreement under consideration also establish the standard of quality of water to be delivered.  Upon approval of the agreement under consideration by all parties, the Town of Minden will deposit at least $700,000 into the "Wholesale Water Repair and Replacement Reserve" which is restricted to providing funds for repair, replacement, and maintenance of wholesale water infrastructure of the Town of Minden. 

17.    Health and Human Services

 17.A   For Presentation Only: A presentation about the current Mosquito Abatement program at Carson City Health and Human Services.  (Dustin Boothe, dboothe@carson.org)

Staff Summary: Carson City's Mosquito Abatement program is conducted by staff at Carson City Health and Human Services.  This presentation is an opportunity to inform the Board of Supervisors about the program.      

18.    Recess as the Board of Supervisors

Redevelopment Authority

19.    Call to Order & Roll Call - Redevelopment Authority

20.    Public Comment:**

The public is invited at this time to comment on and discuss any topic that is relevant to, or within the authority of this public body.

21.    For Possible Action:  Approval of Minutes - May 18, 2017 

22.    Community Development - Planning

 22.A   For Possible Action: To make a recommendation to the Board of Supervisors regarding the expenditure of $16,000 from the Fiscal Year 2018 Redevelopment Revolving Fund to support the Arlington Square Event Plaza in support of the Redevelopment District. (Lee Plemel, lplemel@carson.org) 

Redevelopment annually funds special events from a portion of the Revolving Fund. The requested special event funding would be used to construct an events stage, vendor tents and supporting infrastructure in the Nugget parking lot ("Arlington Square") on the west side of Carson Street across from the Nugget Casino to support various events and concerts throughout the summer.  

23.    Public Comment:**
The public is invited at this time to comment on any matter that is not specifically included on the agenda as an action item.  No action may be taken on a matter raised under this item of the agenda.

24.    For Possible Action:  To Adjourn as the Redevelopment Authority

25.    Reconvene as the Board of Supervisors

26.    Community Development - Planning


 26.A   For Possible Action: To adopt a Resolution authorizing the expenditure of $16,000 from the Fiscal Year 2018 Redevelopment Revolving Fund of the Redevelopment Authority to support the Arlington Square Event Plaza as an expense incidental to the carrying out of the Redevelopment Plan. (Lee Plemel, lplemel@carson.org)

PURSUANT TO NRS 279.628, THIS RESOLUTION MUST BE ADOPTED BY A TWO-THIRDS VOTE OF THE BOARD OF SUPERVISORS.

Staff Summary:  Redevelopment annually funds special events from a portion of the Revolving Fund. The requested special event funding would be used to construct an events stage, vendor tents and supporting infrastructure in the Nugget parking lot ("Arlington Square") on the west side of Carson Street across from the Nugget Casino to support various events and concerts throughout the summer. NRS 279.628 permits the expenditure of money from the Redevelopment Revolving Fund for the purpose of any expenses necessary or incidental to the carrying out of Redevelopment Plans. 

 26.B   For Possible Action: To introduce, on first reading, an ordinance to amend the zoning map by rescinding a Resolution of Intent affecting property zoned Neighborhood Business, located at 806 Randell Drive, APN 009-072-01.  (ZMA-17-049)   (Hope Sullivan, hsullivan@carson.org)   Late Materials(1)   Late Materials(2)

Staff Summary: The subject property is zoned Neighborhood Business with a Resolution of Intent that limits the land use, the building height, and signage.  The applicant is seeking to have the Resolution of Intent rescinded so that the land is subject to the regulations associated with the Neighborhood Business zoning district only. 
 
 26.C   For Possible Action: To approve a Tentative Planned Unit Development request from Liberty Homes, LLC (property owner: Vernon C. Lee Family Trust) to amend the existing Riverview Terrace Planned Unit Development to divide two parcels into five, on property zoned Single Family 21,000 - Planned Unit Development (SF21-P), located at 4404 and 4080 Hells Bells Road, APNs 010-361-05 and -06. (TPUD-17-053) (Susan Pansky, spansky@carson.org)

Staff Summary: The applicant proposes to amend the existing Riverview Terrace Planned Unit Development that was originally approved on October 5, 1978. The amendment will add three single-family residential lots to the total unit count of Riverview Terrace by merging and resubdividing two existing lots on the west side of Hells Bells Road, west of the intersection with Parkhill Drive. The overall boundary of the Riverview Terrace Planned Unit Development is not proposed to change, nor will the ratio of developed property to open space. The lot sizes for the five new proposed lots will be consistent with the underlying zoning of Single-Family 21,000 (SF21).

 26.D   For Possible Action: To introduce, on first reading, an ordinance amending Title 18, Chapter 18.16, Development Standards, Division 1, Land Use and Site Design, Section 1.17, Multi-Family Apartment Development Standards, and Section 1.18, Residential Development Standards in Non-Residential Districts, to clarify that single family residential and two family dwellings may comply with open space requirements either through common or private open space.  (ZCA-17-024 Revised) (Hope Sullivan, hsullivan@carson.org) 

Staff Summary: The referenced portions of the Development Standards mandate common open space as a derivative of the number of residential units provided.  The Development Standards, as written, apply this requirement to all residential development including single family residential and duplexes.  The proposed amendment will clarify that single family residential development and duplexes may meet the open space requirement either through private open space or common open space.  

 26.E   For Possible Action: To adopt a Resolution extending the moratorium adopted by Ordinance No. 2017-3 for a period of up to 60 days from the expiration date of July 21, 2017, to the new expiration date of September 19, 2017, on the acceptance and processing of planning or other applications for construction or operation of new marijuana establishments. (Lee Plemel, lplemel@carson.org) 

Staff Summary: The Regulation and Taxation of Marijuana Act, the Act to legalize "recreational" marijuana, was passed by Nevada voters during the general election on November 8, 2016. The Board of Supervisors passed a moratorium on the acceptance of applications for new marijuana establishments on January 19, 2017. The moratorium will expire on July 21, 2017, unless an extension of up to 60 days is granted by Resolution of the Board of Supervisors. The extension is necessary to give City staff, the Planning Commission, and the Board of Supervisors time to consider appropriate regulations for recreational marijuana. 

 26.F   For Possible Action: To adopt a Resolution to initiate the process for declaring a second moratorium on the acceptance and processing of planning or other applications for the construction or operation of Marijuana Establishments. (Lee Plemel, lplemel@carson.org)

Staff Summary: The Regulation and Taxation of Marijuana Act, the Act to legalize recreational marijuana, was passed by Nevada voters during the general election on November 8, 2016. The Board of Supervisors passed a moratorium on the acceptance of applications for new marijuana establishments on January 19, 2017.  Unless a new moratorium is enacted, the initial moratorium will expire on July 21, 2017 or, if extended for a maximum period of 60 days, on September 19, 2017.  A new moratorium would give time for the Planning Commission and Board of Supervisors to consider appropriate regulations for marijuana establishments. This new moratorium would not apply to Medical Marijuana Establishments with valid provisional certificates wishing to operate under the current Medical Marijuana Establishment regulations in Carson City as of the date the moratorium is enacted. 
 
27.    Board of Supervisors
Non-Action Items:
Legislative matters - no Board action will be taken - the Mayor may give limited staff direction regarding staff work and/or future agenda item(s).
Future agenda items
Status review of projects
Internal communications and administrative matters
Correspondence to the Board of Supervisors
Status reports and comments from the members of the Board
Staff comments and status report

-- LUNCH BREAK -- RETURN - APPROXIMATE TIME - 2:00 P.M. --

28.    District Attorney

 28.A   PUBLIC HEARING:

Public Hearing on the report of the City Manager on the fiscal impact and recommended approval of the amended Collective Bargaining Agreement ("CBA") between Carson City and the Fraternal Order of Police, Northern Nevada Lodge #8 ("Union") on behalf of the Alternative Sentencing Officers employed with the City's Department of Alternative Sentencing ("DAS"), effective July 1, 2017 to June 30, 2021 with an estimated fiscal impact of $25,419 for the term of the agreement. (Nick Marano, nmarano@carson.org)

Staff Summary:  Carson City and the Union have engaged in extensive negotiations for a successor CBA as the current CBA is set to expire on June 30, 2017.  The proposed amended CBA is for a four (4) year term, beginning on July 1, 2017 and expiring on June 30, 2021.  The proposed amended CBA includes changes to contract provisions concerning employee compensation, group health insurance, work schedules, employee discipline and various technical, non-substantive changes throughout.
 
 28.B   For Possible Action: To Approve the amended Collective Bargaining Agreement ("CBA") between Carson City and the Fraternal Order of Police, Northern Nevada Lodge #8 ("Union") on behalf of the Alternative Sentencing Officers employed with the City's Department of Alternative Sentencing, effective July 1, 2017 to June 30, 2021 with an estimated fiscal impact of $25,419 for the term of the agreement.  (Nick Marano, nmarano@carson.org)

Staff Summary:  Carson City and the Union have engaged in extensive negotiations for a successor CBA as the current CBA is set to expire on June 30, 2017.  The proposed amended CBA is for a four (4) year term, beginning on July 1, 2017 and expiring on June 30, 2021.  The proposed amended CBA includes changes to contract provisions concerning employee compensation, group health insurance, work schedules, employee discipline and various technical, non-substantive changes throughout.
 
 28.C   PUBLIC HEARING:
Public Hearing on the report of the City Manager on the fiscal impact and recommended approval of the modified Collective Bargaining Agreement between Carson City and the Carson City Deputy Sheriff's Association on behalf of the Carson City Sheriff's Deputies, effective July 1, 2017 to June 30, 2021 with an estimated fiscal impact of $1,346,613.  (Nick Marano, nmarano@carson.org)

Staff Summary:  Carson City and the Carson City Deputy Sheriff's Association (CCDSA) have engaged in extensive negotiations for months for a successor Collective Bargaining Agreement (CBA). The proposed modified CBA is for a four (4) year term (July 1, 2017 to June 30, 2021) and includes modified language regarding compensation, lateral hires, banked annual hours, retirement age requirement, post retirement benefits, uniform allowance, CCDSA leave time, employment probation procedures, grievance procedures and technical, non-substantive changes throughout.

 28.D   For Possible Action:  To approve the amended Collective Bargaining Agreement between Carson City and the Carson City Deputy Sheriff's Association on behalf of the Carson City Sheriff's Deputies, effective July 1, 2017 to June 30, 2021 with an estimated fiscal impact of $1,346,613 for the term of the agreement.  (Nick Marano, nmarano@carson.org)

Staff Summary:  Carson City and the Carson City Deputy Sheriff's Association (CCDSA) have engaged in extensive negotiations for months for a successor Collective Bargaining Agreement (CBA). The proposed amended CBA is for a four (4) year term (July 1, 2017 to June 30, 2021) and includes modified language regarding compensation, lateral hires, banked annual hours, retirement age requirement, post retirement benefits, uniform allowance, CCDSA leave time, employment probation procedures, grievance procedures and technical, non-substantive changes throughout.
 
 28.E   PUBLIC HEARING:
Public hearing on the report of the City Manager, Nick Marano, regarding the fiscal impact of, and recommended approval of, the "Third Amended Collective Bargaining Agreement" between Carson City and the Carson City Firefighter's Association, Local # 2251, effective through June 30, 2023, with a fiscal impact of $904,348.  (Nick Marano, nmarano@carson.org) 

Staff Summary:  This agenda item will be considered immediately prior to, but combined with, the corresponding collective bargaining agreement and both items will be heard simultaneously.  Negotiations between the City and the Carson City Firefighter’s Association, Local #2251, resulted in the proposed amendments to the labor contract.  The amendments satisfy the interests of both the City and the employees.  This matter is being considered in accordance with the public hearing process set forth in NRS 288.153. 

 28.F   For Possible Action: To approve the Third Amended Collective Bargaining Agreement between Carson City and the Carson City Firefighters Association, Local #2251, I.A.F.F. (effective July 1, 2010 to June 30, 2023), with a fiscal impact of $904,348.  (Nick Marano, nmarano@carson.org)

Staff Summary:  The City is in need of creating a Basic Life Support (BLS) program in order to reduce expenses to the City, make Advanced Life Support (ALS) more available to those in need, and minimize the use of mutual aid resources.  The Association met with the City to discuss the implementation of the program, and the Association agreed to amend its collective bargaining agreement to include the basic life support program.  
 
29.    Finance

 29.A   For Possible Action:  To adopt Bill No. 114, on second reading, an ordinance authorizing the issuance of a medium-term obligation in the maximum principal amount of $3,840,000 to finance the cost of acquiring, improving and equipping vehicles, facilities, information technology, and the communications console system; specifying the details for the "Carson City, Nevada, General Obligation (Limited Tax) Medium-Term Bond, Series 2017A"; and specifying the terms and conditions of such bond, the method of paying the bond and its form.  (Nancy Paulson, npaulson@carson.org)

Staff Summary:  This ordinance will authorize the issuance of the "Carson City, Nevada, General Obligation (Limited Tax) Medium-Term Bond, Series 2017A" and shall be issued as a single bond in the maximum principal amount of $3,840,000 for the purpose of financing the cost of acquiring, improving and equipping vehicles, facilities, information technology, and the communications console system for the City. 

 29.B   For Possible Action:  To approve the 1st Amendment to the Interlocal Contract for Self Insurance and Risk Management Consulting Services between Carson City, Nevada and Douglas County, Nevada for Carson City to provide consulting services at Douglas County's expense. (Nancy Paulson, npaulson@carson.org)

Staff Summary:  This Amendment will allow Carson City to continue to provide consulting services to Douglas County to aid in their transition of becoming self-insured and assist with establishing necessary risk management policies and procedures.    

 29.C   For Possible Action:  To enter into an agreement for excess workers compensation liability insurance services with New York Marine and General Insurance Company for a total premium of $106,174.  (Nancy Paulson, NPaulson@Carson.org)

Staff Summary:  Staff is recommending that Carson City continue the relationship for workers compensation excess liability insurance services with New York Marine and General Insurance Company for FY 2018.  The total premiums for FY 2017 were $101,427 so the total increase would be approximately 4.7%. 

 29.D   For Possible Action: To adopt a resolution for temporary interfund loans from the General Fund to the Grant Fund for an amount not to exceed $250,000 and from the General Fund to the Street Maintenance Fund for an amount not to exceed $300,000.  (Nancy Paulson, npaulson@carson.org) 

Staff Summary: The Grant Fund and the Street Maintenance fund may incur temporary cash shortages at June 30, 2017.  The interfund loans would enable the City to cover the temporary cash shortages in these funds if necessary. 

 29.E   For Possible Action:  To enter into insurance agreements with Public Entity Property Insurance Program (PEPIP) for property insurance (including automobile physical damage) at a total premium of approximately $403,568, Travelers Indemnity Company for excess liability coverage at a total premium of $375,220, Great American for government crime insurance at a total premium of $12,892,  and with Illinois Union for Landfill Pollution Legal Liability insurance at a total premium of $12,518 for a grand total of approximately $804,198 for FY 2018. 

Staff Summary:  We are planning on renewing Property Insurance, Excess Liability including General Liability, Automobile and Umbrella coverages, Crime Insurance and Pollution Liability with the same insurance companies as last year.  All of the insurance companies have at least an A- rating by AM Best Services and have adjusted policyholder reserves of at least $100,000,000.   
 
 29.F   For Possible Action: To adopt a resolution to augment and amend the Carson City FY 2016-17 Budget in the amount of $10,108,674.  (Nancy Paulson, npaulson@carson.org)

Staff Summary:  The augmentation and revision is primarily due to refunding bonds, board action, federal and local grants, transfers of contingency and unanticipated sources of revenue.

-- EVENING SESSION - APPROXIMATE TIME - 6:00 P.M. --

JOINT MEETING OF THE CARSON CITY BOARD OF SUPERVISORS WITH THE
CARSON CITY SCHOOL DISTRICT BOARD OF TRUSTEES

30.    Call to Order & Roll Call

31.    Flag Salute - Nick Marano

32.    For Possible Action: Adoption of the Agenda
Please note:  The Board reserves the right to take items in a different order to accomplish the business of the agenda in the most efficient manner.

33.    Public Comment:**
The public is invited at this time to comment on and discuss any topic that is relevant to, or within the authority of this public body.

34.    Welcoming Remarks - 
 Laurel Crossman, President 
 CCSD Board of Trustees 
 Mayor Robert Crowell 

35.    Carson City School District and Carson City 

 35.A   Presentation Only:  Update on 2017 Legislative matters.  (Nick Marano, nmarano@carson.org)

Staff Summary:  City Manager Nick Marano and Superintendent Richard Stokes will provide an update on Legislative matters.
 
 35.B   Presentation Only: To present information to the Board of Supervisors and Carson City School Board regarding current development trends and growth projections for Carson City. (Lee Plemel, lplemel@carson.org)   Late Material

Staff Summary: City and School District staff will present information regarding City growth projections and Carson City School District planning activities. 

 35.C   Presentation Only: To present information and an update regarding Mobile Makerspace.  (Diane Baker, dbaker@carson.org)

Staff Summary:  Carson City Library created a Mobile Makerspace with its Maker Van that established flexible learning places for hands-on learning outside the library’s walls.  The result has been collaborative and innovative learning opportunities in existing afterschool and other programs.  Connections with Carson City Parks and Recreation Department afterschool Kid's Club, Carson City Juvenile Probation and the Boys and Girls Club have developed youth learning experiences to increase knowledge and enjoyment of Science, Technology, Engineering and Math (STEM) activities. 

 35.D   Presentation Only:  Informational Update on the CCSD Pre-K Program Partnership with the Boys and Girls Club of Western Nevada.   (Susan Keema)

Staff Summary:  In order to maintain and increase the number of young children served in Carson City, the District has partnered with the Boys and Girls Club of Western Nevada to open a full-day, Pre-K satellite site.  Staff will provide a brief summary on the partnership.
 
 35.E   Presentation Only:   Report on the 2017 WNC Jump Start Program in Carson City.  (John Kinkella)

Staff Summary:  Mr. John Kinkella, Dean of Student Services, WNC will provide a brief presentation on the Jump Start Program at WNC.  

36.    Public Comment:
The public is invited at this time to comment on any matter that is not specifically included on the agenda as an action item.  No action may be taken on a matter raised under this item of the agenda.

37.    For Possible Action:  To Adjourn
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**PUBLIC COMMENT LIMITATIONS - The Mayor and Supervisors meet at various times as different public bodies: the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board, the Carson City Redevelopment Authority, and the Carson City Board of Health.  Each, as called to order, will provide at least two public comment periods in compliance with the minimum requirements of the Open Meeting Law prior to adjournment.  In addition, it is Carson City’s aspirational goal to also provide for item-specific public comment as follows:  In order for members of the public to participate in the public body’s consideration of an agenda item, the public is strongly encouraged to comment on an agenda item when called for by the mayor/chair during the item itself.  No action may be taken on a matter raised under public comment unless the item has been specifically included on the agenda as an item upon which action may be taken. The Mayor, Mayor Pro-Tem and Chair, also retain discretion to only provide for the Open Meeting Law’s minimum public comment and not call for or allow additional individual-item public comment at the time of the body’s consideration of the item when: 1) it is deemed necessary by the mayor/chair to the orderly conduct of the meeting; 2) it involves an off-site non-action facility tour agenda item; or 3) it involves any person’s or entity’s due process appeal or hearing rights provided by statute or the Carson City Municipal Code. 
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Agenda Management Notice - Items on the agenda may be taken out of order; the public body may combine two or more agenda items for consideration; and the public body may remove an item from the agenda or delay discussion relating to an item on the agenda at any time.
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Titles of agenda items are intended to identify specific matters.  If you desire detailed information concerning any subject matter itemized within this agenda, you are encouraged to call the responsible agency or the City Manager’s Office.  You are encouraged to attend this meeting and participate by commenting on any agendized item.
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Notice to persons with disabilities: Members of the public who are disabled and require special assistance or accommodations at the meeting are requested to notify the City Manager’s Office in writing at 201 North Carson Street, Carson City, NV, 89701, or by calling (775) 887-2100 at least 24 hours in advance.
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To request a copy of the supporting materials for this meeting contact Janet Busse at jbusse@carson.org or call (775) 887-2100.
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This agenda and backup information are available on the City’s website at www.carson.org/agendas and at the City Manager’s Office - City Hall, 201 N. Carson Street, Ste 2, Carson City, Nevada  (775)887-2100.
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This notice has been posted at the following locations:
Community Center  851 East William Street
Courthouse  885 East Musser Street
City Hall  201 North Carson Street
Carson City Library  900 North Roop Street
Community Development Permit Center  108 East Proctor Street
http://notice.nv.gov


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