CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE
CARSON CITY BOARD OF SUPERVISORS
AND CARSON CITY LIQUOR AND ENTERTAINMENT BOARD
Date: April 5, 2007
Time: Beginning at 8:30 a.m.
Location: Community Center, Sierra Room
851 East William Street
Carson City, Nevada
Call to Order
Invocation - Bill McCord, First United Methodist, Retired
Pledge of Allegiance
Public Comments and Discussion: The public is invited at this time to comment on and discuss any item not on the agenda that is relevant to, or within the authority of, the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board and the Carson City Redevelopment Authority. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Public comment during individual agenda items will be taken on the item at the time the item is called for hearing.
5. Consent Agenda
All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda.
5-1. Clerk-Recorder - Public Guardian
Action to approve the interlocal contract between Carson City and Eureka County a request for the Carson City Public Guardian’s Office to assume the Guardianship of the Person and Estate of Sharon Gibellini, Ward, in exchange for Eureka County reimbursing the Carson City Public Guardian’s Office for services rendered by the Carson City Public Guardian’s Office the sum of $360 per month until the death of the Ward or the removal of the Public Guardian and the sum of $500 per year for attorney’s fees for the attorney representing the Carson City Public Guardian’s Office during the Guardianship.
Staff Summary: Eureka County does not currently have a Public Guardian. Therefore, Eureka County seeks to contract with Carson City for the services of the Carson City Public Guardian’s Office to assume the Guardianship of Sharon Gibellini. In exchange, Eureka County will pay the Carson City Public Guardian’s Office $360 a month for the services of the Carson City Public Guardian’s Office and $500 a year for attorney’s fees for the attorney representing the Carson City Public Guardian’s Office. The payment from Eureka County will cover all of our costs over the life of the interlocal agreement.
5-2. Purchasing and Contracts
A) Action to approve the renewal of Contract No. 0304-092 Collection Services with National Business Factors, Inc. to provide collection services from July 1, 2007 through June 30, 2008 at the same prices, terms, and conditions as originally awarded on June 17, 2004.
Staff Summary: Contract No. 0304-092 Collection Services with National Business Factors, Inc. expires on June 30, 2007.
B) Action to approve Amendment No. 3 for Contract No. 0506-035 Carson City Community Transit Service Operations to MV Transportation, Inc. which will result in $79,000 in savings during the period of October 1, 2006 through September 30, 2008 to the Carson City Transit Fund.
Staff Summary: Amendment No. 3 addresses difficulties with the existing contract including a problematic section on performance bonuses and annual reimbursement decreases and associated service increase assumptions. RTC recommended the approval of this amendment at its March 14, 2007 meeting.
C) Action to authorize the Mayor to sign the Interstate Interlocal Participation Agreement for The Local Government Purchasing Cooperative which is exempt from competitive bidding pursuant to NRS 332.115 subsection 1 (m) and NRS 332.195 and which will allow all City departments to be able to utilize the Cooperative providing Carson City’s approved funding and purchasing procedures are followed. (File 0607-083)
Staff Summary: The Local Government Purchasing Cooperative was created to increase the purchasing power of government entities and to simplify their purchasing by using a customized electronic purchasing system, called the BuyBoard.
D) Action to adopt a resolution authorizing the Board of Supervisors to determine that the 79 pieces of miscellaneous surplus property have reached the end of their useful lives and will be donated to another governmental entity or to a requesting non-profit organization created for religious, charitable or educational purpose as set forth in Nevada Revised Statute 372.3261. (File 0607-081)
Staff Summary: This property is no longer useful to any city department/division and has been transferred to Surplus Property for disposal.
5-3. Public Works - Transportation
Action to approve Amended Interlocal Cooperative Agreement between Carson City Board of Supervisors, the Carson City Regional Transportation Commission, and the Carson Area Metropolitan Planning Commission to provide the Regional Transportation Commission with transit operational authority, transit contracting authority, and authority approval street and highway contracts that include funds other than street funds, provided that the Carson City Board of Supervisors previously budgeted those other funds.
Staff Summary: There is currently an Interlocal Cooperative Agreement between these three parties that was executed in October of 2006, but opportunities were found by staff to improve the agreement and clarify the language to match the intent of the amended agreement adopted in October 2006. There are no changes to the CAMPO section of the agreement. The RTC and City portions of the agreement are being revised to clearly state that RTC has authority for transit operational authority, including transit contracting authority. The agreement is also proposed to give RTC authority to approve street and highway contracts that include funds other than street funds, provided that the Carson City Board of Supervisors previously budgeted those other funds. Both the RTC and CAMPO acted to approve the agreement as presented at meetings held on March 14, 2007.
5-4. Public Works - Contracts
A) Action to accept Public Works recommendation on the Analysis of Engineering Division Fees for Public Works Project, Contract #2005-126 and authorize Public Works to issue payments to Bowling Mamola Group for an Amendment #2 amount of $15,420.00, to be paid from the Permit Center and Engineering Division Professional Services Accounts. The original contract was issued for $22,200.00 on January 31, 2006, Amendment No. 1 was issued in the amount of $20,740.00, August 3, 2006, and with the inclusion of this Amendment No. 3 the total amount for this contract is $58,360.00.
Staff Summary: This is a second amendment to the existing Professional Services Agreement which evaluated the costs for providing engineering services to the Permit Center and the Planning Division. This request for additional funding will cover the associated costs for an increase in the level of effort, to accomplish a comprehensive evaluation of costs and revenue relating to services provided by Carson City’s Development Services Department. The funding evaluation was requested by the Board of Supervisors at the conclusion of the presentation and adoption of the business process flow diagrams presented by Phil Herrington last year.
B) Action to accept Public Works recommendation on the “Carson City Fairgrounds /Fuji Park Phase 4, Part 2 Project,” Contract # 2006-146 and authorize Public Works to issue payments to Lumos and Associates for a contract amount of $94,218.00 and authorize the contracts division to issue amendments for a not to exceed amount of $5,782.00 from the Capital Projects, Fuji Park Improvements Account as provided for in FY 06/07.
Staff Summary: Carson City and Mike Pegram/Commercial Construction Consulting, Inc., are entering into an Architectural & Engineering professional services design contract(s) with Lumos and Associates, Inc., for the Carson City Fairgrounds. The purpose of this contract is to develop construction documents, specifications, and cost estimates in order to publicly bid the construction work for the remaining portion of the Carson City Fairgrounds.
C) Action to accept Public Works recommendation on the “Carson City Freeway Phase 2B Utility Relocations Engineering Design Services, South Edmonds Drive Sewer, Project No. 00-6010,” Contract # 2006-129 and authorize Public Works to issue payments to Stantec Consulting, Inc., for a contract amount not to exceed $ 71,308.
Staff Summary: The sewer facilities in South Edmonds Drive and Valley View Drive are in conflict with the construction of Phase 2B of the Carson City Freeway by the Nevada Department of Transportation and will require relocation. Phase 2B of the Carson City Freeway starts at Fairview Drive on the north and runs southerly and then westerly to the intersection of South Carson Street (US 395) and Highway 50 West (US 50). This contract is for the Engineering Design required to perform the relocations.
5-5. Development Services - Engineering
Action to approve and authorize the Mayor to sign a Sewer and Water Line Participation Agreement by and between Todd & Jennifer Glanzmann, and City of Carson City, a political subdivision of the State of Nevada, for work including, but not limited to the construction of a sewer line and water line in accordance with approved plans and specifications for the Mark Way sewer and water line extension. The total City commitment to this project, as specified in the agreement, shall not exceed a total of $124,969.00 from the Water and Sewer Funds and other matters properly related thereto.
Staff Summary: The applicants, Todd & Jennifer Glanzmann, agree to construct a sewer and water line along the property frontage. The sewer and water line are needed for the overall completeness and continuity of the city’s sewer and water main systems and to provide water and sewer services to the future Ronald D. Wilson Memorial Park. The applicant will contract for and have installed all required sewer and water lines from the existing sewer and water lines starting at the west end APN #008-112-08 and ending at the west side of the frontage of APN #008-112-05, along with all facilities associated with such construction. The City shall reimburse the Applicant not to exceed $12,886.00 for actual costs associated with engineering design; not to exceed $3,579.00 for engineering services during construction including surveying/staking and record drawings; and not to exceed $108,504.00 which represents 85% of the actual construction costs of constructing the above improvements on Mark Way from James Drive to approximately 555 LF eastward based on Contractor’s bid. The reimbursement will occur upon completion and acceptance of the work by the City and receipt by the City of Applicant’s invoice, with copies of the invoices from Applicant’s contractors, engineers and surveyors.
(End of Consent Agenda)
Approximate Time - 8:50 a.m.
Ordinances, Resolutions, and Other Items
Public Hearing on the intent of Carson City, Nevada, to Issue General Obligation (Limited Tax) Water Bonds (additionally secured by pledged revenues).
Staff Summary: The City has determined that the Bonds should be issued for the purpose of acquiring, constructing, improving and equipping water projects as defined in NRS 244A.056 (the “Water Projects”). All persons interested are hereby advised that the Board will hold a public hearing on the Proposal for public comment.
7. Development Services - Planning
A) Action to adopt Bill No.107, on second reading, an ordinance amending the Carson City Municipal Code Title 18, Zoning, Chapter 18.02, Administrative Provisions, Section 18.02.085, Variances, to establish limitations on variances and allowing the director to approve minor variances of less than 10 percent under certain circumstances; amending Section 18.02.100, Major Project Review, to clarify when a major project review is required for additions of 10 percent or more to existing buildings greater than 50,000 square feet; amending Section 18.02.110, Administrative Permits, by deleting minor variances for setbacks and building height as those cases where an administrative permit is required; amending Chapter 18.03, Definitions, Section 18.03.010, Words and Terms Defined, to change the definition of Community/Regional Office/Commercial from 50,000 square feet to 150,000 square feet or larger; amending Chapter 18.05, General Provisions, deleting Section 18.05.070, Community/Regional Commercial/Office, which includes redundant language regarding commercial or office centers in excess of 50,000 square feet or larger; amending Chapter 18.12, Growth Management, Section 18.12.055, Obtaining a Building Permit, to allow the return of growth management fees if a project is abandoned, and amending Chapter 18.16, Development Standards, Section 1.9, Wireless Telecommunication Facilities and Equipment, subsection 1.9.2, Height and Dimensional Standards, by deleting process-oriented standards in conflict with Chapter 18.15, Communication Facilities and Equipment, and other matters properly related thereto. (File ZCA-07-018)
Staff Summary: The proposed amendments to the Zoning Ordinance cover four specific areas: 1) Allowing the Planning Director to approve minor variances of less than 10% of zoning requirements under certain circumstances; 2) Increasing the size of commercial development that requires a Special Use Permit in commercial zoning districts from 50,000 square feet cumulative to 150,000 square feet; 3) Allowing the return of Growth Management and utility connection fees associated with obtaining a residential building permit where the permit is withdrawn or expires; 4) Deleting conflicting process-oriented standards regarding cell towers and similar facilities.
B) Action to adopt Bill No. 108, on second reading, an ordinance affecting a Zoning Map Amendment to change the zoning from Single Family One Acre (SF1A) to Multi Family Apartment-Planned Unit Development (MFA-PUD), on property currently zoned Single Family One Acre (SF1A) located at 4749 Snyder Avenue, APN 009-193-01. (File ZMA-07-009)
Staff Summary: Approval of the Zoning Map Amendment would change the designation of the subject portion of the parcel on the official Carson City Zoning Map from Single Family One Acre (SF1A) to Multi Family Apartment-Planned Unit Development (MFA-PUD). This Zoning Map Amendment is directly associated with TPUD-07-010 Ross Park.
8. Development Services - Engineering
Action to approve a Water, Sanitary Sewer and Storm Sewer Participation Improvements Agreement by and between Carson Gaming LLC, and City of Carson City, a political subdivision of the State of Nevada, for work including, but not limited to the construction of a Water, Sanitary Sewer and Storm Sewer on Curry Street - from Clearview Drive to Wialaki Street.
Staff Summary: The applicant has agreed to perform certain work associated with engineering design and construction of the improvements on Curry Street from Clearview Drive to Wialaki Street, which work includes utility extension for water, sanitary sewer, and storm sewer with roadway restoration. The Curry Street project is currently on the RTC capital project list. The total estimated construction cost for this portion of Curry Street is $3,500,000. The Carson Gaming project on Curry Street has provided an opportunity to accelerate this project and take advantage of developer funding for the full right-of-way improvements as well as associated utility improvements. The City commitment to this project, as specified in the agreement, is a total of $ 1,376,500. $568,500 is from the RTC, $140,300 is from the Sanitary Sewer Fund, $122,900 is from the Water Fund and $544,800 is from the Storm Water Fund. The City agrees to pay the actual construction cost for proposed water, sanitary sewer and storm sewer improvements, including associated roadway restoration to Curry Street of which cost will be determined by the actual quantity placed in the field using the unit prices provided by the chosen Contractor. The bill shall be itemized and include cost differentials for all items to be included in the participation. Failure to provide the itemized bill will exempt the installation from participation. The reimbursement will occur upon completion and acceptance of the work by the City and receipt by the City of Applicant’s invoice, with copies of the invoices from Applicant’s contractors, engineers and surveyors. This item was approved by the Carson City Regional Transportation Commission at their regular meeting of March 14, 2007.
9. City Manager
Action to authorize Mayor Teixeira to sign a lease with the Retired Senior Volunteer Program (RSVP) to provide various volunteer services for senior citizens at 3303 Butti Way, Building #1, the location of the former Health and Human Services Department.
Staff Summary: RSVP wishes to enter into a five-year lease with the City in order to provide various volunteer services for senior citizens utilizing 2,700 square feet of space in Building #1 at the Corporate Yard, location of the former Health and Human Services Department.
10. Parks and Recreation
Action to introduce on first reading, an ordinance amending the Carson City Municipal Code Title 17, establishing Chapter 17.18 Landscape Maintenance Districts, Section 17.18.010, establishes the Purpose; section 17.18.020, establishes Authority; section 17.18.030, establishes Definitions; section 17.18.040, establishes Parks Director’s Responsibilities; section 17.18050, establishes Procedures for Applying to Create a Maintenance District; section 17.18.060, establishes Procedures for Review of Maintenance District Petitions; section 17.18.070, establishes Procedures for Establishment of the Board Approved Maintenance District; section 17.18.080, establishes Determination of Benefit and Cost Allocations Between Assessed Property and City; section 17.18.090, establishes Assessments; section 17.18.110, establishes Allocation of Public Money to Pay the Costs Incurred by Carson City in Assuming Maintenance; section 17.18.111, establishes Review and Dissolution of Maintenance District; and section 17.18.112, establishes Appeal Procedures.
Staff Summary: Nevada Revised Statutes 278.4787 requires that the City adopt an ordinance to consider approval of petitions to create a Landscape Maintenance District submitted by developers who propose to divide land in Carson City for transfer or development into four or more lots. The petitions request the City to assume the maintenance of certain improvements located on the land. This proposed ordinance also establishes the procedures for making such requests and, if approved, for establishing and administering maintenance districts within Carson City.
11. District Attorney
A) Discussion regarding the status of the proposed Social Host Liability Ordinance and discussion relating to the use of alternative laws to accomplish the same goals and objectives as outlined in the proposed ordinance.
Staff Summary: Neil A. Rombardo, District Attorney for Carson City, will present the status of the proposed Social Host Liability Ordinance and discuss with the Board of Supervisors alternative laws that can be used to obtain compliance with underage drinking and drug use.
B) Action to recess into closed session pursuant to the Nevada Open Meeting Law, N.R.S. 241.015(2)(b)(2), for the purpose of receiving information regarding potential or existing litigation from an attorney employed or retained by the city, and/or deliberating toward a decision.
Staff Summary: Nevada law permits a governing body such as the Board of Supervisors to close its meeting to the public for the purpose of receiving information regarding potential or existing litigation from an attorney employed or retained by the city.
12. Board of Supervisors
Internal communications and administrative matters
Correspondence to the Board of Supervisors
Status reports and comments from the members of the Board
Staff comments and status report
13. Action to Adjourn
Copies of information related to the above items can be viewed at the reference desk at the Carson City Public Library.
Titles of agenda items are intended to identify specific matters. If you desire detailed information concerning any subject matter itemized within this agenda, you are encouraged to call the responsible agency or the City Manager’s Office. You are encouraged to attend this meeting and participate by commenting on any agendized item.
“Notice to persons with disabilities: Members of the public who are disabled and require special assistance or accommodations at the meeting are requested to notify the City Manager’s Office in writing at 201 North Carson Street, Carson City, NV, 89701, or by calling (775)887-2100 at least 24 hours in advance.”
This meeting can be viewed on Channel 26. For specific dates and times - www.bactv.org.
This notice has been posted at the following locations:
Community Center • 851 East William Street
Public Safety Complex • 885 East Musser Street
City Hall • 201 North Carson Street
Carson City Library • 900 North Roop Street
Date: March 29, 2007