CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE
CARSON CITY BOARD OF SUPERVISORS

Day:           Thursday
Date:          December 7, 2006
Time:         Beginning at 8:30 a.m.
Location:   Community Center, Sierra Room
                  851 East William Street
                  Carson City, Nevada

Agenda

Call to Order
Roll Call
Invocation - Ken Haskins, First Christian Church
Pledge of Allegiance

Public Comments and Discussion: The public is invited at this time to comment on and discuss any item not on the agenda that is relevant to, or within the authority of, the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board and the Carson City Redevelopment Authority. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Public comment during individual agenda items will be taken on the item at the time the item is called for hearing.

1. Action on Approval of Minutes

2. Changes to the Agenda

3. Special Presentation

Presentation of awards to those businesses that made contributions in support of the First Annual Homeless Connect.

Staff Summary: Carson City Health & Human Services would like to recognize those businesses that made contributions in support of the First Annual Homeless Connect that was held on September 23, 2006.

Board of Supervisors

                                                           4. Consent Agenda

All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting.

4-1. Sheriff

Action to approve the acceptance of the Office of Traffic Safety Joining Forces Enforcement Grant, in the amount of $15,329.28, for Federal Fiscal Year 2007.

Staff Summary: The Office of Traffic Safety Joining Forces Grants have been shared by many law enforcement agencies throughout the State for several years. The OTS grants are federally funded to assist local agencies in reducing motor vehicle injuries and fatalities by providing funding for enhanced enforcement of safety belt and child safety seat laws, speed enforcement laws, pedestrian safety and to reduce impaired driving through Selective Traffic Enforcement Programs, Saturation Patrols, and Sobriety Checkpoints.

4-2. Purchasing and Contracts

A) Action to authorize the Sheriff's Office to utilize Request for Proposal and Specifications for Inmate Telephone Service through June 3, 2008 with the option to extend the contract for an additional two year term which was approved by the Ozaukee County Sheriff's Department located in Port Washington, Wisconsin and which is exempt from competitive bidding pursuant to NRS 332.115 subsection 1 (m) and NRS 332.195. (File No. 0607-052)

Staff Summary: Contract No. 0304-049 Inmate Phone System will expire on January 15, 2007.

B) Action to adopt a resolution authorizing the Board of Supervisors to determine that a 1970 Crosley (Crown) Fire Engine VIN#F1637 has reached the end of its useful life and is thereby donated to the Warren Engine Company Number One Carson City's Volunteer Firefighters. (File 0607-055)

Staff Summary: Warren Engine Company Number One has been using this vehicle as a parade entry, to perform community service, and in regional firefighting equipment shows since the early 1990's.

4-3. Public Works - Development Engineering

A) Action to approve and authorize the Mayor to sign the Release and Cancellation of an Ordinance No. 1987-22 and a Development Agreement between Carson City and Gary Borst, Carson City, Nevada; regarding former Assessor's Parcel Number 09-163-01 and now Assessor's Parcel Number 09-163-15 located at 4455 S. Carson Street, Carson City, Nevada.

Staff Summary: Staff is requesting that the Board of Supervisors rescind and cancel Ordinance No. 1987-22 and associated Development Agreement between Gary Borst and Carson City.

B) Action to approve and authorize the Mayor to sign the Release and Cancellation of an Ordinance No. 1996-1 and Development Agreement between Carson City and Richard K. Langson, Carson City, Nevada; regarding former Assessor's Parcel Number 08-123-07 located on Hot Springs Road, Carson City, Nevada.

Staff Summary: Staff is requesting that the Board of Supervisors rescind and cancel Ordinance No. 1996-1 and Development Agreement between Richard K. Langson and Carson City.

C) Action to approve and authorize the Mayor to sign the Release and Cancellation for Parcel Map Improvement Agreement between Carson City and Don K. And Toni K. Langson, for the construction of public improvements located on Hot Springs Road west of Goni Road, Carson City, Nevada; Recorded in Book 8 Page 2366 of the official records of Carson City, Nevada and Adopted by the Board of Supervisors on May 19, 2000.

Staff Summary: Staff is requesting that the Board of Supervisors rescind and cancel the Parcel Map Improvement Agreement between Don K. And Toni K. Langson and Carson City.

4-4. City Manager

A) Action to ratify the action of the Mayor and City Manager to approve Amendment No. 1 to Ground Lease between Carson City and The Seasons Limited Partnership.

Staff Summary: At the time the Certificate of Occupancy was ready for issuance for the Autumn Village I affordable senior housing project, building and connection fees of $105,388.90 remained due. In order to allow seniors to begin moving into the facility, an agreement was reached between City administration and The Seasons Limited Partnership to allow a Temporary Certificate of Occupancy and to set forth the payment arrangements for the outstanding building and connection fees. One-half of the fees were due within 90 days, with the remaining to be paid in full or according to terms approved by the Board of Supervisors. The terms of this agreement were placed in an amendment to the current ground lease.

B) Action to approve Amendment No. 2 to Ground Lease between Carson City and The Seasons Limited Partnership.

Staff Summary: This Amendment to the current lease of land on which Autumn Village I sits provides for payment of the remaining outstanding balance of connection and building fees associated with the project. The remaining $51,389 is proposed to be paid over an 18 month period at an annual interest rate of 3%. Upon approval of this Amendment, a permanent Certificate of Occupancy can be issued.

C) Action to appoint three members to the Shade Tree Council, terms to expire January 1, 2009.

Staff Summary: There are three vacancies to be filled on the Shade Tree Council due to terms expiring. The Council has interviewed the applicants and recommends the reappointment of Ms. Terrill Ozawa, Ms. Carole Brewer and Mr. Roy Trenoweth.

4-5. Health and Human Services

Action to approve a grant award in the amount of $100,000.00 from the Nevada Department of Health and Human Services, Health Division, for funds to support the National Bioterrorism Hospital Preparedness program.

Staff Summary: This program will provide for recruitment, standardization, and training of healthcare facilities to promote a cohesive emergency response strategy. The program will also assess existing cooperative agreements among healthcare facilities and develop and implement agreements for organizations that are lacking these agreements.

4-6. Parks and Recreation

Action to approve the recommendation from the Parks and Recreation Commission for an Interlocal Agreement providing for a cooperative working relationship with ten agencies for the development of the State Ballot Question #1 Lake Tahoe Bike Path project. 

Staff Summary: State Ballot Question #1, adopted by the Nevada voters in 2002, called for the appropriation of a $5 million grant exclusively to Carson City, Douglas County, and Washoe County for the development of a Lake Tahoe Path System. The Board of Supervisors= approved a Memorandum of Understanding (M.O.U.) on May 20, 2004 providing for a cooperative working relationship with Douglas and Washoe Counties. Due to the scope and complexities of the project, cooperation between the original parties and seven additional partners such as TRPA, USFS, Nevada State Parks, and NDOT, is required.

(End of Consent Agenda)

Approximate Time - 8:45 a.m.

Ordinances, Resolutions, and Other Items

5. Health and Human Services

Action to adopt, on second reading, Bill No.130 an ordinance amending Chapter 12.05 of the Carson City Municipal Code, Sewer Connection and Individual Sewage Disposal System General Requirements section 12.05.020 Connection to Municipal Sewer System Required, by deleting the four hundred (400) foot connection standard, creating a new connection standard, explaining the approval requirements to alter, move, extend a system, defining a failed system and other matters properly related thereto.

Staff Summary: The code currently requires that all industrial, business and residential establishments connect to the Carson City sanitary sewer if the parcel is within four hundred (400) feet of the sewer. The code is very restrictive and any many cases cost prohibitive for the property owner.

6. Public Works - Contracts

Action to accept Public Works recommendation and award the ACarson City Freeway Phase 2A Utility Relocations, Colorado St., Saliman Rd., and Fairview Dr./Linear Ditch Project, Contract No. 2006-074 to the lowest responsive and responsible bidder pursuant to the requirements of NRS 332, 338, 339 and 624 for a total contract amount of the lowest bid plus 10% construction contingency from the Water and Sewer NDOT By-Pass Funds as provided for in FY 2006/2007.

Staff Summary: Carson City is in the process of relocating their facilities as part of the Carson City Freeway Phase 2A Utility Relocations Project and the above described contract is necessary for construction and relocations on Colorado St., S. Saliman Rd., and Fairview Dr. to Linear Ditch along the Freeway corridor. Because of critical time constraints for completion of this work, the bid opening was scheduled for November 30, 2006. The results of the bid opening will be made available to the Board of Supervisors at the Board meeting of December 7, 2006.

7. Public Works

A) Action to accept Public Works recommendation for the Construction Materials Testing Services for the Carson City Bypass Phase 2A Utility Relocation, Colorado Street/Fairview Drive Project, Contract #2006-081 and authorize Public Works to issue payments to Stantec Consulting, Inc., 6980 Sierra Center Parkway, Suite 100, Reno, NV 89511 for a contract amount of $48,808 and authorize the Contracts Division to issue amendments for a not to exceed amount of $5,000, from the Water and Sewer Funds Freeway Accounts.

Staff Summary: The City utilizes the services of various consulting firms for performance of construction materials testing on Capital Improvement Projects. Through an RFQ process, various firms were evaluated for providing Construction Materials Testing Services. Stantec Consulting, Inc. was determined to be one of the best qualified firms. Now the City has the need for these services for the Carson City Bypass Phase 2A Utility Relocation, Colorado Street/Fairview Drive Project. Staff recommends award of the contract for Construction Materials Testing Services for the Carson City Bypass Phase 2A Utility Relocation, Colorado Street/Fairview Drive Project to Stantec Consulting, Inc.

B) Action to accept Public Works recommendation for the Contract Administration and Inspection Services for the Carson City Bypass Phase 2A Utility Relocation, Colorado Street/Fairview Drive Project, Contract #2006-079 and authorize Public Works to issue payments to Stantec Consulting, Inc., 6980 Sierra Center Parkway, Suite 100, Reno, NV 89511 for a contract amount of $227,540 and authorize the Contracts Division to issue amendments for a not to exceed amount of $23,000, from the Water and Sewer Freeway Funds Accounts. 

Staff Summary: Due to numerous Capital Improvement Projects under way at the same time, it is necessary to augment our construction inspection staff through use of consultants. Through an RFQ process, various firms were evaluated for providing Contract Administration and/or Inspection Augmentation Services. Stantec Consulting, Inc., was determined to be one of the best qualified firms. The City has the need for these services for the Carson City Bypass Phase 2A Utility Relocation, Colorado Street/Fairview Drive Project. Staff recommends award of the contract for Contract Administration and Inspection Services for the Carson City Bypass Phase 2A Utility Relocation, Colorado Street/Fairview Drive Project to Stantec Consulting, Inc.

8. Parks & Recreation

A) Action to approve a new Carson City Fairgrounds and Fuji Park Conceptual Site Development Plan.

Staff Summary: Parks and Recreation Department staff, as well as Parks and Recreation Commissioners Donna Curtis and Pete Livermore, worked with members of the Carson City Fairgrounds/Fuji Park Users Coalition over several months to develop a new Conceptual Site Development Plan for the facility and the park. The process consisted of many hours of meetings between staff, commissioners, and coalition members. The Parks and Recreation Commission approved a recommendation to the Board of Supervisors for approval of the new plan during their August 15, 2006 meeting. It is the opinion of both staff and the Parks and Recreation Commission that this new plan is superior to the previous plan because of the efficiency of the design, the provision for increased parking, and most importantly because the new plan addresses increased safety measures that include a separation of participants and contestants from the public. This is accomplished by re-aligning the arena from its current roughly north-south orientation to a west-east orientation. It is estimated that the cost to develop the Fairgrounds portion of the plan will be approximately $3.5 million dollars.

B) Action to approve a "Joint Use Parking Agreement" between the City of Carson City and Michael Pegram for a proposed parking lot to be constructed or funded by Mr. Pegram at the Carson City Fairgrounds at Fuji Park.

Staff Summary: As a condition of his donation of $1,000,000 Mr. Pegram is asking for joint use of the proposed fairgrounds parking lot. The intent is that the parking lot will be shared and used equally by the fairgrounds and the casino. The parking agreement includes the following provisions: 1) The Developer will provide everything, including but not limited to, the design, engineering, demolition, purchase of materials, grading, paving, curbing, landscaping, and lighting associated with the construction of the new parking lot; 2) The City will own the parking lot; 3) The City and Casino Developer will share equally in the maintenance of the parking lot; 4) The Casino Developer will obtain all necessary permits and the City will assist to the greatest extent possible in their effort; 5) The City agrees to allow the Casino Developer to utilize the parking lot as overflow parking for an initial term of 40 years; 6) The Developer may request an extension of the agreement after the initial 40 year term for successive 10 year periods; 7) The Casino Developer agrees to indemnify the City for any expenses and damages resulting from any activities of the Casino or its invitees on or about the parking lot; 8) The City, Casino, and renters of the facility will not charge for parking.

C) Action to approve funding Fairground improvements at Fuji Park by transferring $1,000,000 from Question 18 Capital funds appropriated for JohnD Winters Centennial Park Field Improvements to the Fairgrounds Improvements fund.

Staff Summary: Mr. Michael Pegram is in the process of acquiring the former Bodine=s Restaurant site for the development of a casino. The purchase is currently in escrow. The City has been negotiating with Mr. Pegram regarding the development of the casino and related improvements to the Carson City Fairgrounds at Fuji Park. The negotiations include a donation of $1,000,000 in cash or in-kind services or a combination of both from Mr. Pegram for the construction of a proposed parking lot located adjacent to the arena and other improvements such as new arena lighting. This donation along with the transfer of funds will assist the City in completing a portion of renovating the Fairgrounds consistent with the Carson City Fairgrounds/Fuji Park Conceptual Site Development Plan. The City currently has approximately $600,000 allocated for Fairground/Park improvements. Estimated costs by Lumos Associates for the first phase of these improvements is $2.9 million dollars. The transfer of Question 18 funds and the donation from Mr. Pegram will make $2.6 million dollars available for this project.

D) Action to approve an agreement titled, "Offer and Acceptance to Donate One Million Dollars to Carson City for Carson City Fairgrounds at Fuji Park."

Staff Summary: Mr. Pegram is in the process of acquiring the former Bodine's Restaurant for the development of a casino. The purchase in currently in escrow. The City has been negotiating with Mr. Pegram regarding the development of the casino and related improvements to the Carson City Fairgrounds at Fuji Park. The negotiations include a donation of $1,000,000 in either cash, in-kind services, or a combination of both from Mr. Pegram for the construction of a proposed parking lot located adjacent to the arena and other improvements such as new arena lighting. Any surplus money left over from this donation after the design and construction of the parking lot will be used for the Fairgrounds at the discretion of the City. This donation will assist the City in completing a portion of renovating the Fairgrounds consistent with the Carson City Fairgrounds/Fuji Park Conceptual Site Development Plan.

9. City Manager

A) Presentation of a financial update of the Carson City General Fund and action to extend the positions of Domestic Violence Prosecutor, Community Safety and Education Coordinator, Alternative Sentencing Officer and Citizen Outreach Coordinator until February 1, 2007.

Staff Summary: When the General Fund Budget for FY 2006/2007 was approved, the Board asked that four positions, three of which were previously supported by grant funds, be brought back for a determination as to whether future funding was available for the positions. Staff will present a financial update of the General Fund for this fiscal year along with a preliminary outlook for FY 2007/2008. There are financial challenges ahead which will require careful consideration of all aspects of City operations. The Budget Team would like to develop an overall plan to address these challenges. This plan may, or may not, include future funding for the four positions listed above. Thus, staff is asking that funding for the four positions previously identified be extended to February 1, 2007.

B) Action to appoint one member to the Library Board of Trustees, term to expire June 2009.

Staff Summary: Carson City Resolution 2000-R-42 and NRS 379.020 provide for the Board of Supervisors to appoint five competent persons who are residents of the county to serve as county library trustees. There is one vacancy to be filled on the Library Board of Trustees due to a resignation.

10. Public Works