CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE
CARSON CITY BOARD OF SUPERVISORS

Day:          Thursday
Date:         January 18, 2007
Time:        Beginning at 8:30 a.m.
Location:     Community Center, Sierra Room
                    851 East William Street
                    Carson City, Nevada

Agenda

Call to Order
Roll Call
Invocation - Pat Propster, Carson City Christian Fellowship 
Pledge of Allegiance

Public Comments and Discussion: The public is invited at this time to comment on and discuss any item not on the agenda that is relevant to, or within the authority of, the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board and the Carson City Redevelopment Authority. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Public comment during individual agenda items will be taken on the item at the time the item is called for hearing.

1. Action on Approval of Minutes

2. Changes to the Agenda

3. Special Presentation

Presentation of Certificate of Recognition to Keira Gray for her persistence in reporting a natural gas leak.

4. Consent Agenda

All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda.

4-1. Development Services - Planning Division

Action to approve a request from Julian and Joanna Smith for Historical Tax Deferment status on property zoned Residential Office (RO), located at 502 North Division Street, APN 003-237-04 (Orion Clemens House). File HRC-06-214

Staff Summary: The subject property is eligible for the Open Space Use Assessment as a result of its conformance to specific standards and its historical status in Carson City.

4-2. Public Works

A) Action to approve and authorize the Mayor to sign the Ash Canyon Creek Users Agreement.

Staff Summary: This users agreement replaces the 2002 agreement that was approved by the Board on February 7, 2002. The agreement has been modified to set the price for leased water at 35 cents per thousand gallons and is for one year. The users agreement allows for ACRE, LLC (formerly Andersen), Mr. Goni, and Carson City to work out operational schedules on an annual basis utilizing the resource to its utmost capacity. It allows exchanges of water and a willingness to assist each other in times of emergency.

B) Action to approve and authorize the Mayor to sign the Kings Canyon Creek Users Agreement.

Staff Summary: This users agreement replaces the 2002 agreement that was approved by the Board on February 7, 2002. The agreement has been modified to set the price for leased water at 40 cents per thousand gallons and is for one year. The users agreement allows for ACRE, LLC (formerly Andersen) and Carson City to work out operational schedules on an annual basis utilizing the resource to its utmost capacity. It allows exchanges of water and a willingness to assist each other in times of emergency.

4-3. Purchasing and Contracts

A) Action to approve Contract No. 0607-061 a request for the purchase of one (1) Baldor Model IDLC60JC John Deere diesel engine generator set from Nevada Energy Systems, Inc. for a not to exceed cost of $28,078.00 from the Capital Acquisition Fund Fiscal Year 2006/2007 exempt from competitive bidding.

Staff Summary: The Board of Supervisors appropriated funds for the purchase of an emergency generator and associated equipment for the computer room at City Hall.

B) Action to approve Contract No. 0607-063 a request for the purchase, installation, and servicing of Alerton products to be provided by Building Control Services, Inc. through December 31, 2007 for a not to exceed cost of $100,000 from the General Fund exempt from competitive bidding.

Staff Summary: This contract will be utilized by the Facilities Division to have Alerton products installed and serviced at City-owned and operated facilities.

C) Action to adopt a resolution authorizing the Board of Supervisors to determine that materials at the Carson City Fairgrounds have reached the end of their useful life for Carson City and are thereby donated to Lyon County. (File 0607-064)

Staff Summary: Prior to the demolition of the Fairgrounds at Fuji Park, staff is recommending that Lyon County be allowed to remove all materials that will assist in the expansion of the Smith Valley arena. Staff would then transport the remaining materials to the Sanitary Landfill for disposal.

4-4. Health and Human Services

Action to approve a grant award in the amount of $12,000.00 from the Nevada Department of Health and Human Services, Health Division, for funds to support the HIV Prevention program.

Staff Summary: To distribute HIV prevention literature and condoms in the Carson City area.

4-5. Development Services - Building

Action to approve an Interlocal Cooperative Agreement between the Legislative Counsel Bureau and Carson City in reference to the construction of a warehouse attached to the State Printing Office building on Stewart Street, construction of a parking lot bordered by 6th Street, Plaza Street, 7th Street and Fall Street, specifying the Legislative Counsel Bureau agrees to pay all costs associated with the responsibilities agreed to be performed by Carson City Building Department and Carson City Fire Department in accordance with the terms of the agreement, and other matters properly related thereto.

Staff Summary: The interlocal agreement between the Legislative Council Bureau and Carson City will give applicable department/divisions of Carson City the authority to plan review and inspect the subject project listed in the agreement.

4-6. City Manager

Action to remove one proposed bill draft request from the Carson City Legislative agenda regarding the rising cost of long term care.

Staff Summary: The Board of Supervisors had previously adopted a legislative agenda that included two bills to address the rising cost of long term care. One bill proposed to pursue a 5 cent property tax override to cover these rising costs. The other bill was a "placeholder" bill that would allow us to propose other solutions. At this time, an alternative solution to the issue have not been identified, therefore, we will not need the second long term care bill draft.

(End of Consent Agenda)

Approximate Time - 8:40 a.m.

Ordinances, Resolutions, and Other Items

5. Public Works

Action to adopt, Bill No.101, an ordinance amending Title 12 Water, Sewerage and Drainage, Chapter 12.01 Water Connection Charges and Use Rates, Section 12.01.020 Schedule of Rates by increasing all rates 14% effective on bills dated on or after February 1, 2007 and 14% effective on bills dated on or after July 1, 2007, and amending Section 12.01.030 Schedule of Water Connection Charges, Lateral and Meter Box Sets, and Meter Set Fees by increasing all charges and fees, except water connection charges remain the same, 14% effective on bills dated on or after February 1, 2007 and 14% effective on bills dated on or after July 1, 2007, and other matters properly related thereto.

Staff Summary: The 2005 rate changes were based on $30 million in capital improvements for the next 5 years and anticipated a 3 to 4% annual increase to cover the costs for Operations and Maintenance (O & M), increased supply, improved quality measures, and capital improvements. The 2007 capital program for the next five years is in the range of $41 million (this includes $27 million in direct capital costs and $14 million of indirect ongoing operational costs) and will require a 28% annual increase in rates implemented in two stages of 14%. That is reflective of an 11% increase in O & M, which includes power costs, chemicals, water sampling, wholesale water purchases and leases; 3% increase for supply improvements; 6% increase for water system improvements; 4% increase to improve water quality; and 4% increase for other capital improvements.

6. Development Services - Planning and Zoning

Action to approve a Tentative Subdivision Map application known as Arrowhead Business Park from Silver State Consultants (property owner: Arrowhead Business Park LLC) to allow an industrial subdivision development of 7.84 acres resulting in 45 lots, on property zoned Air Industrial Park (AIP), located at 4500 Ryan Way, APNs 008-403-26 and 008-403-10, based on 12 findings and subject to 56 conditions of approval. (File TSM-06-031) 

Staff Summary: The request would allow subdivision of the property resulting in 45 industrial parcels (44 lots ranging from 1,280 square feet to 5,600 square feet and one 5.17 acre common area lot).

7. Development Services - Building

A) Action to introduce, on first reading, an ordinance amending Carson City Municipal Code Title 15, Buildings and Construction, Chapter 15.05 Building Code, Section 15.05.010 Adoption of the International Building Code, Appendices and Amendments, Section 105 Permits 105.3.2 Time Limitation of Application by deleting the existing paragraph and replacing it with a new paragraph on time limitations of applications, 105.5 Expiration by deleting the existing paragraph and replacing it with four new paragraphs specifying every permit shall become invalid unless the work has been commenced within 180 days after its issuance, or if work on the site is suspended or abandoned for 180 days but less than one year a new permit and a fee of one half of the permit will be required , in order to renew action on an expired permit a full permit fee is required, a permit may be extended one time only, permits issued by the Building Official become null and void 18 months after the date of issuance, a permit may be extended only one time for no more than 18 months, permits of a minor nature become null and void 6 months after the date of issuance, Section 108 Fees 108.4 Work Commencing before Permit Issuance by deleting the existing paragraph and replacing it with a new paragraph naming the fee as an investigation fee that shall be equal to the amount of the permit fee, Section 1106 Parking and Passenger Loading Facilities 1106.1 Required by adding "not less than" before the words "four feet" and deleting "(4')", and other matters properly related thereto. 

Staff Summary: The proposed ordinance would modify the text of the Carson City Municipal Code by changing/adding to the current language for time limitations on applications per Sections 105.3.2 and 105, by establishing a fee for work commencing before permit issuance, and add language for accessible parking signage to be compatible with NRS 484.408.

B) Action to introduce, on first reading, an ordinance amending Carson City Municipal Code Title 15, Buildings and Construction, Chapter 15.06 Residential Code, Section 15.06.010 Adoption of the International Residential Code, Appendices and Amendments, Section R105 Permits R105.2 Work Exempt from Permit delete number 1 under "Building:" and replace with a new number 1 specifying the maximum floor area is not to exceed 120 square feet, R105.3 Application for Permit 105.3.2 Time Limitation of Application by deleting the existing paragraph and replacing it with a new paragraph on time limitations of applications, 105.5 Expiration by deleting the existing paragraph and replacing it with four new paragraphs specifying every permit shall become invalid unless the work has been commenced within 180 days after its issuance, or if work on the site is suspended or abandoned for 180 days but less than one year a new permit and a fee of one half of the permit will be required, in order to renew action on an expired permit a full permit fee is required, a permit may be extended one time only, permits issued by the Building Official become null and void 18 months after the date of issuance, a permit may be extended only one time for no more than 18 months, permits of a minor nature become null and void 6 months after the date of issuance, and other matters properly related thereto.

Staff Summary: The proposed ordinance would modify the text of the Carson City Municipal Code by changing/adding to the current language per Section R105.2, maximum allowed exempt structure is 120 square feet to be compatible with the International Building code, time limitations on applications per Sections 105.3.2 and 105.

8. Planning and Parks and Recreation

Action to approve a Carson City Federal Lands Bill Map identifying the preferred alternative that will be used as the basis to create a Federal Lands Bill for Carson City consisting of proposed legislation to be considered by the U.S. Congress to allow for the exchange and/or transfer in ownership of lands owned by the federal government in Carson City.           Click here to view maps

Staff Summary: The Carson City Federal Lands Bill Map includes the identification of federally-owned lands and city-owned lands where ownership may be exchanged and/or transferred and used for public or private activities including, but not limited to, management of open space, parks and recreation, economic development, and public utilities and services.

9. City Manager

A) Action to approve a Managed Pharmacy Benefit Services Agreement with CaremarkPCS Health, L.P. for a Consumer Card Program. 

Staff Summary: The National Association of Counties, through Caremark RX, Inc, is offering member counties a prescription drug card that may offer an average savings of 20% on prescription drugs. The cards can be used by any resident of Carson City and area accepted by a national network of pharmacies. There is no enrollment form or membership fee and there is no direct cost to Carson City. Cards will be made available through the Carson City Health Department.

B) Action to add a bill draft request to the Carson City Legislative Agenda regarding the expansion of allowed uses of sales tax for infrastructure to include recreation facilities.

Staff Summary: The Tri-County Legislative Coalition has supported a bill draft that would expand the allowed uses of 1/4 cent sales taxes for facilities related to public safety or judicial functions. Currently, this sales tax may be used for historical facilities such as the V&T Railroad along with flood control, solid waste, water and wastewater facilities. Staff is proposing that we also pursue expansion of this sales tax to include construction of other recreational facilities. Actual implementation of this sales tax for any of the above stated purposes would be made by the Board of Supervisors after public hearing. At this time, staff is not proposing implementation of this tax.

C) Action to appoint members of the Board of Supervisors to various Boards, Committees and Commissions.

Staff Summary: Board members serve on various Boards, Committees and Commissions. Each January appointments are made for the upcoming calendar year.

D) Presentation of an update on the current and future financial condition of the Carson City General Fund and approval of expenditure reductions identified to date which total $663,618 for FY 2006/2007.

Staff Summary: Staff will provide an update on the general fund, which will include an update on revenue collections and on-going expenditure reductions that have been implemented or planned for implementation. Staff is asking for the Board's endorsement of these reductions.

E) Presentation of an update on goals set by the Board of Supervisors in 2006 and possible action to adopt goals for 2007.