07-05-07 Agenda with Supporting Materials

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CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE
CARSON CITY BOARD OF SUPERVISORS
AND CARSON CITY LIQUOR AND ENTERTAINMENT BOARD

Day:         Thursday
Date:        July 5, 2007
Time:       Beginning at 8:30 a.m.
Location: Community Center, Sierra Room
                851 East William Street
                Carson City, Nevada

Agenda

Call to Order
Roll Call
Invocation - Louie Locke, Fountainhead Foursquare Church
Pledge of Allegiance
Public Comments and Discussion: The public is invited at this time to comment on and discuss any item not on the agenda that is relevant to, or within the authority of, the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board and the Carson City Redevelopment Authority. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Public comment during individual agenda items will be taken on the item at the time the item is called for hearing.

1. Action on Approval of Minutes

2. Changes to the Agenda

3. Special Presentation

Presentation of a Certificate of Recognition to Adam Houghton for his heroic lifesaving actions performed on June 7, 2007.

Liquor and Entertainment Board

Action on Approval of Minutes

4. Development Services - Planning

A) Action to approve a full (wholesale) liquor license for Encore Beverage, LLC, (liquor managers: Mark and Debora Baldwin), located at 8550 W. 4th Street, Unit 400, Reno, NV, 89523. Encore Beverage, LLC will be distributing in Carson City as a liquor wholesaler.

Staff Summary: Per CCMC 4.13, all liquor license requests are to be reviewed by the Liquor Board.

B) Action to approve a full (packaged) liquor license for Long's Drug Stores California, Inc. (liquor manager: Kathryn Pierson), for Longs Drug Store # 124, located at 1980 North Carson Street, Carson City.

Staff Summary: Per CCMC 4.13, all liquor license requests are to be reviewed by the Liquor Board.

Board of Supervisors

5. Consent Agenda

All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda.

5-1. Assessor

Action to approve the removal and refund of a portion of the taxes from the 2006/07 Personal Property tax roll for account numbers ST. 000012 & ST. 000014 per NRS 361.055 in the amount of $416.23.

Staff Summary: The State of Nevada owns the properties located at 1040 Bennett Ave (ST. 000012) and 2800 S Edmonds Dr. (ST. 000014) and they were leasing the properties to non-exempt entities. As of May 7, 2007 the property located at 1040 Bennett Ave. is vacant and scheduled for demolition. As of May 1, 2007 the property located at 2800 S. Edmonds Dr. is vacant and scheduled for demolition. Per NRS 361.055, these properties are exempt from taxation. The Assessor's office is asking that the tax amount be prorated from the date the lease expired and that the remaining amount be refunded.

5-2. Finance

Action to adopt a Resolution to levy the Carson City Fiscal Year 2007-08 Ad Valorem Tax Rate subject to certification by the Nevada Tax Commission.

Staff Summary: By law, the Board of Supervisors sets the Carson City Tax Rate once per year after the Nevada Tax Commission certifies the tax rates. This resolution sets the tax rate as approved in the Board of Supervisors and Redevelopment Authority budget hearings as well as setting the local rate for other governing bodies.

5-3. Fire

A) Action to approve an agreement to allow the State of Nevada to keep the U.S. Dept. of Homeland Security, Homeland Security Grant Program funds which will be used to achieve communications interoperability within the State of Nevada.

Staff Summary: Carson City, along with all other Nevada counties, is being asked by the State of Nevada - Department of Public Safety, Division of Emergency Management, to sign an agreement allowing the State to utilize U.S. Department of Homeland Security grant funds to perform various projects aimed at improving state-wide radio interoperability.

B) Action to approve the "Resolution Adopting and Approving Cooperative Agreement for Automatic and Mutual Aid Between Carson City, City of Reno and Truckee Meadows Fire Protection District."

Staff Summary: The Fire Department maintains mutual aid agreements with all adjoining fire departments and fire districts. These agreements allow us to develop automatic aid areas in which departments respond simultaneously to ensure rapid delivery of emergency services to citizens of the affected counties. Without these mutual and automatic aid responses, we would be severely hampered in our ability to provide immediate assistance. This agreement does include the provision of emergency assistance, for free, for a limited time (24 hours).

5-4. Public Works - Transportation/Capital Projects

Action to approve an Addendum to Agreement No. P420-06-030 between the Nevada Department of Transportation (NDOT) and Carson City for the Adjustment of Utility Facilities for a Portion of the Carson City Freeway Project, Phase 2A from Colorado St. to the Linear Park Ditch to extend the required completion date from April 1 to June 15, 2007.

Staff Summary: Carson City is in the process of relocating their facilities as part of the Carson City Freeway, Phase 2A Project and the above-described Addendum to the Agreement is necessary for the adjustment of the schedule for utilities relocation.

5-5. Public Works - Contracts

Action to accept Public Works recommendation on the Emergency Redrilling of Well #24 Project, Contract #2006-091 and authorize Public Works to issue payments to Aqua Hydrogeologic Consulting for an Amendment No. 1 amount of $12,648.00 from the Production Wells Construction Account as provided for in 2006/2007.

Staff Summary: This Amendment No 1, to the above stated contract, is necessary to cover the additional services of the consultant due to the increased work required to maximize the capacity of the well.

5-6. Public Works

Action to approve a Grant of Right of Entry to Real Property and Forestry Work Project Agreement between the State of Nevada, Division of Forestry and the Consolidated Municipality of Carson City for a cost of $52,500 with funding from the Landfill Fund.

Staff Summary: Carson City will be contracting with the Division of Forestry for a dedicated inmate crew to perform various natural resource project work around our community. The dedicated inmate crew will be available to us on a 40 hour a week basis between July 1, 2007 and June 30, 2008. The crew will be available for 150 work days over the course of the agreement.

5-7. Development Services - Engineering

A) Action to approve and authorize the Mayor to sign an agreement for acquisition of right-of-way between Fairview C.C., LLC, a Nevada Limited Liability Company (Fairview C.C., LLC) and Carson City whereby Fairview C.C., LLC agree(s) to sell and convey a portion of that certain real property described as Assessor's Parcel Number 010-061-02, for the appraised value of $20,000.00.

Staff Summary: The Regional Transportation Commission has recommended at their June 13, 2007 meeting that the Board of Supervisors approve a deed for acquisition of right-of-way between Fairview C.C., LLC, a Nevada Limited Liability Company (Fairview C.C., LLC) and Carson City whereby Fairview C.C., LLC agree(s) to sell and convey a portion of that certain real property described as Assessor's Parcel Number 010-061-02, for the appraised value of $20,000.00.

B) Action to approve and authorize the Mayor to sign an agreement between Linkside Place LLC and Carson City whereby Linkside Place LLC agree(s) to sell and convey a portion of that certain real property described as Assessor=s Parcel Number 009-551-30, for the appraised value of $24,500 and to convey a temporary construction easement over a portion of that certain real property described as Assessor's Parcel Number 009-551-30, for the appraised value of $4,000, for a total amount of $28,500.

Staff Summary: The Regional Transportation Commission has recommended at their June 13, 2007 meeting that the Board of Supervisors approve the agreement between Linkside Place LLC and Carson City for the acquisition of real property and temporary construction easements necessary to construct roadway improvements for the widening of Fairview Drive. The subject property was appraised by Johnson and Perkins & Associates, Inc.

C) Action to approve the grant of a permanent easement, temporary construction easement and staging area easement to Paiute Pipeline Company for the installation and maintenance of a natural gas pipeline on properties owned by Carson City.

Staff Summary: The Paiute Pipeline Company is requesting an easement for the installation and maintenance of an underground pipeline. The staging area easement would be located adjacent to U.S. Highway 50, near the Centennial Field property; the Permanent easement would be along Fairview Drive, approximately in the area south of Butti Way and North of the 5th Street roundabout; and the temporary construction easement would be generally parallel to the Permanent Easement listed above. Staff is proposing that the easements be provided at no cost to Paiute Pipeline.

5-8. City Manager

A) Action to appoint Dan Greytak to the Carson River Advisory Committee to fill the "Wildlife Issues" position for a three-year term ending July 2010.

Staff Summary: Resolution number 2000-R-20 reestablishes the Carson River Advisory Committee to consist of seven members appointed by the Board of Supervisors composed of "one person representing wildlife issues who is a resident of Carson City." There is one vacancy for a three-year term due to an existing member's term expiring.

B) Action to appoint David Friedrich to the Convention & Visitor's Bureau to fill the "Hotel/Motel" position for a two-year term ending July 2009.

Staff Summary: Nevada Revised Statute (NRS) 244A.599 provides for the Board of Supervisors to appoint representatives to the fair and recreation board, known as the Convention & Visitor's Bureau. Two members to represent the hotel and motel operators in the city. One "Hotel/Motel" position is open due to a member's term expiring.

C) Action to appoint Jack "Wes" Clyde to the Advisory Board to Manage Wildlife for a three-year term ending July 2010.

Staff Summary: There is one opening on the Advisory Board to Manage Wildlife due to a member=s term expiring. The Advisory Board recommends reappointment of Wes Clyde for a three-year term to expire July 2010.

(End of Consent Agenda)

Ordinances, Resolutions, and Other Items

6. Treasurer

Action to accept the amended investment policy as submitted by the Treasurer.

Staff Summary: The changes noted in this amended policy, in conjunction with changes made this last session to NRS, would allow Carson City to engage in securities lending with the approval of the State Board of Finance.

7. Public Works

Action to accept Public Works recommendation to award the contract for Contract Administration, Construction Inspection and Materials Testing Services for the Carson City Bypass, Phase 2A Utility Relocation, E. 5th Street to Butti Way Project, Contract #2006-199 and authorize Public Works to issue payments to Stantec Consulting, Inc., 6980 Sierra Center Parkway, Suite 100, Reno, NV 89511 for a contract amount of $554,964 and authorize the Contracts Division to issue amendments for a not to exceed amount of $55,500, from the Water and Sewer NDOT By-Pass Funds as provided in 2006/2007.

Staff Summary: Due to numerous Capital Improvement Projects underway at the same time, it is necessary to augment our contract administration and construction inspection staff through use of consultants, as needed. Through an RFQ process, various firms were evaluated for providing Contract Administration and Construction Inspection Services. Stantec Consulting, Inc. was determined to be one of the best qualified firms. Now the City has the need for these services for the Carson City Bypass, Phase 2A Utility Relocation, E. 5th Street to Butti Way Project for which the bid has been awarded. Staff recommends award of the contract for Contract Administration, Construction Inspection and Materials Testing Services for the Carson City Bypass, Phase 2A Utility Relocation, E. 5th Street to Butti Way Project to Stantec Consulting, Inc. As per the Cooperation Agreement between the City and NDOT, 50% of the cost of these contracted services is eligible for reimbursement from NDOT.

8. Parks and Recreation

Action to adopt on second reading, Bill No. 109, an ordinance amending the Carson City Municipal Code Title 17, establishing Chapter 17.18 Landscape Maintenance Districts. Section 17.18.010, establishes the Purpose; section 17.18.020, establishes Authority; section 17.18.030, establishes Definitions; section 17.18.040, establishes Parks Director's Responsibilities; section 17.18050, establishes Procedures for Applying to Create a Maintenance District; section 17.18.060, establishes Procedures for Review of Maintenance District Petitions; section 17.18.070, establishes Procedures for Establishment of the Board Approved Maintenance District; section 17.18.080, establishes Determination of Benefit and Cost Allocations Between Assessed Property and City; section 17.18.090, establishes Assessments; section 17.18.110, establishes Allocation of Public Money to Pay the Costs Incurred by Carson City in Assuming Maintenance; section 17.18.111, establishes Review and Dissolution of Maintenance District; and section 17.18.112, establishes Appeal Procedures.

Staff Summary: Nevada Revised Statutes 278.4787 requires that the City adopt an ordinance to consider approval of petitions to create a Landscape Maintenance District submitted by developers who propose to divide land in Carson City for transfer or development into four or more lots. The petitions request the City to assume the maintenance of certain improvements located on the land. This proposed ordinance also establishes the procedures for making such requests and, if approved, for establishing and administering maintenance districts within Carson City.

9. City Manager

A) Action on a motion finding that the proposed ordinance amending Carson City Municipal Code Title 4 Licenses and Business Regulations, Chapter 4.04 Business Licenses, deleting Section 4.04.081 Southwest Gas Corporation Licensing Fee, amending Section 4.04.107 Public Utilities by increasing business license fees on electric and natural gas services does impose a direct and significant economic burden on a business or directly restrict formation, operations or expansion of a business, that a business impact statement has been prepared, accepted and in on file with the Board of Supervisors and that the requirements of the act have been met.

Staff Summary: This ordinance proposes an increase in business license (franchise) fees of 1%. This means that a power or natural gas utility bill for any business will increase by 1%. Depending upon the business, the change may present an economic burden on the business. NRS 237.080 requires that the City prepare a Business Impact Statement when an increase in a fee is contemplated. This increase in franchise fee was a component of the 2007/2008 Fiscal Year Budget for the General Fund.

B) Action to introduce on first reading, an ordinance amending Carson City Municipal Code Title 4 Licenses and Business Regulations, Chapter 4.04 Business Licenses, deleting Section 4.04.081 Southwest Gas Corporation Licensing Fee, amending Section 4.04.107 Public Utilities by increasing business license fees on electric and natural gas services and other matters properly related thereto.

Staff Summary: As part of the FY 2007/2008 budget, an increase in Business License Fees for power and natural gas of 1% was proposed. These funds are proposed to be used as follows: approximately $656,000 to offset the shortfall experienced in sales tax revenues in FY 2006/2007 and $364,000 used to enhance law enforcement (2 deputies, 1 prosecutor) and to support Partnership Carson City, the community anti-methamphetamine effort. The proposed effective date of the fee increase in August 1, 2007.

C) Update on implementation of the Human Resource Information System purchased from High Line Corporation in April, 2005.

Staff Summary: Staff will give an update on the implementation of this new system and some of the issues and challenges this new product has presented. We are currently using the payroll module only and have delayed implementation of any further modules until it could be determined that the system, as a whole, would provide the streamlined system initially promised. Other options outside of the High Line product are also being examined and staff will update the Board on what those options are and how they may be advantageous to the City.

D) Action to appoint two members to the Planning Commission for four year terms ending June 2011.

Staff Summary: Carson City Municipal Code chapter 18.02.01 and NRS 278.030 provide for a Planning Commission to be composed of not more than seven members who shall be appointed by the Board of Supervisors. There are two positions to be filled due to two members' terms expiring in June, 2007.

E) Action to recess into closed session pursuant to NRS. 288.220 to meet with management representatives regarding labor negotiations.

Staff Summary: Nevada law permits a governing body such as the Board of Supervisors to close its meeting to the public to meet with its management representatives to discuss labor negotiations, per NRS. 288.220.

10. Board of Supervisors

Non-Action Items:
Internal communications and administrative matters
Correspondence to the Board of Supervisors
Status reports and comments from the members of the Board
Staff comments and status report

11. Action to Adjourn

Copies of information related to the above items can be viewed at the reference desk at the Carson City Public Library.

Titles of agenda items are intended to identify specific matters. If you desire detailed information concerning any subject matter itemized within this agenda, you are encouraged to call the responsible agency or the City Manager's Office. You are encouraged to attend this meeting and participate by commenting on any agendized item.

"Notice to persons with disabilities: Members of the public who are disabled and require special assistance or accommodations at the meeting are requested to notify the City Manager's Office in writing at 201 North Carson Street, Carson City, NV, 89701, or by calling (775)887-2100 at least 24 hours in advance."

This meeting can be viewed on Channel 26. For specific dates and times - www.bactv.org.

This notice has been posted at the following locations:

Community Center 851 East William Street
Public Safety Complex 885 East Musser Street
City Hall 201 North Carson Street
Carson City Library 900 North Roop Street

Date: June 28, 2007

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