CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE
CARSON CITY BOARD OF SUPERVISORS
AND CARSON CITY LIQUOR AND ENTERTAINMENT BOARD

Day:         Thursday
Date:        September 6, 2007
Time:       Beginning at 8:30 a.m.
Location: Community Center, Sierra Room
                851 East William Street
                Carson City, Nevada

Agenda

Call to Order
Roll Call
Invocation -  Pat Propster, Calvary Chapel, Carson City Christian Fellowship
Pledge of Allegiance
Public Comments and Discussion: The public is invited at this time to comment on and discuss any item not on the agenda that is relevant to, or within the authority of, the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board and the Carson City Redevelopment Authority. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Public comment during individual agenda items will be taken on the item at the time the item is called for hearing.

1. Action on Approval of Minutes

2. Changes to the Agenda

Liquor and Entertainment Board

Action on Approval of Minutes

3. Development Services - Planning

A) Action to approve a 'dining room with liquor' liquor license for The Firkin & Fox, liquor manager: James M. Phalan, located at 310 South Carson Street, Carson City.

Staff Summary: Request for a liquor license for The Firkin & Fox, 'dining room with liquor' liquor license, per CCMC 4.13, all liquor license requests are to be reviewed by the Liquor Board.

B) Action to approve an Assembly Permit with waiver of the $300.00 license fee for Nevada Day, Inc.

Staff Summary: Per CCMC 4.28.050, Assembly Permit, requires board approval for waiver of license fees.

Board of Supervisors

4. Consent Agenda

All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda.

4-1. Assessor

A) Action to approve the partial removal and refund of taxes for parcel number 002-134-04 (located at 1410 Moody St.) from the 2007/08 Real Property Tax Roll per NRS 361.060.

Staff Summary: The property located at 1410 Moody St. was purchased by Carson City on July 31, 2007 (APN: 002-134-04). This property is now tax exempt per NRS 361.060. The Assessor's office is asking that the taxes be prorated from July 1, 2007 thru July 31, 2007 and that the remaining amount be removed from the 2007/08 Real Property Tax Roll. The Assessor's office is also asking that a portion of the first installment that was paid be refunded.

B) Action to approve the removal of a portion of the taxes from parcel number 007-392-28 (located at 490 Norfolk Dr.) from the 2007/08 Real Property Tax Roll per NRS 361.765 in the amount of $96.42.

Staff Summary: Due to a clerical error, the property owner's exemptions were not posted to his real property taxes for the 2007/08 tax year. The property owner is eligible for both a veteran's exemption ($64.28) and a surviving spouse exemption ($32.14). The combined total should have reduced his 2007/08 tax bill by $96.42. The Assessor's office is asking that the exemption amounts be removed from the 2007/08 Real Property Tax Roll.

C) Action to approve the partial removal of taxes for parcel number 002-138-06 (located at 321 E. Park St.) from the 2007/08 Real Property Tax Roll per NRS 361.060.

Staff Summary: The property located at 321 E Park St. was purchased by Carson City on August 15, 2007 (APN: 002-138-06). This property is now tax exempt per NRS 361.060. The Assessor's office is asking that the taxes be prorated from July 1, 2007 thru August 15, 2007 and that the remaining amount be removed from the 2007/08 Real Property Tax Roll. The previous property owner still owes taxes in the amount of $69.78.

4-2. District Court/Juvenile Court

Action to approve a resolution adopting and approving an interlocal contract between the State of Nevada acting by and through its Department of Health and Human Services, Division of Welfare and Supportive Services, the First Judicial District Court of the State of Nevada in and for Carson City and Storey County and the City of Carson City to recruit and appoint court masters to hold child support hearings and other matters properly related thereto.

Staff Summary: City of Carson City will receive an estimated reimbursement in the amount of $30,000 for each fiscal year beginning September 1, 2007 through June 30, 2011, from the Department of Health and Human Services, Division of Welfare and Supportive Services, for City employees who are assigned to assist in the adjudication process of child support matters.

4-3. Fire

A) Action to accept the FY-08 United We Stand Grant Award (08-UWS-01-01) from the State Emergency Response Commission in the amount of $30,000 to be passed through to Western Nevada College for the installation of a campus-wide audible warning system.

Staff Summary: The Carson City Fire Department, through the City's Local Emergency Planning Committee, applied for and was awarded a United We Stand Grant in the amount of $30,000 for the purpose of improving infrastructure protection and mitigation and reducing the risk of a terrorist attack to the Western Nevada College (WNC). The grant funds are to be used to purchase a campus-wide warning and evacuation system for WNC, including sirens, strobes, speakers, and associated components; UHF radio hardware and associated components; and installation hardware.

B) Action to adopt a resolution adopting and approving an interlocal contract providing for Carson City to pass through the FY-08 United We Stand Grant Funds to Western Nevada College for the purchase and installation of a campus-wide audible warning system and other matters properly related thereto.

Staff Summary: The Carson City Fire Department, through the City's Local Emergency Planning Committee, applied for and was awarded a United We Stand Grant in the amount of $30,000 for the purpose of improving infrastructure protection and mitigation and reducing the risk of a terrorist attack to the Western Nevada College (WNC). The grant funds are to be used to purchase a campus-wide warning and evacuation system for WNC, including sirens, strobes, speakers, and associated components; UHF radio hardware and associated components; and installation hardware.

4-4. Parks and Recreation

A) Action to adopt a resolution approving an Interlocal Project Agreement with the State of Nevada, Department of Conservation and Natural Resources, Division of State Parks to provide $40,000 in grant funds to be used towards the purchase of one new prefabricated bridge to cross the Mexican Ditch.

Staff Summary: City staff has applied for and been awarded grant funding from the State of Nevada, Division of State Parks to be used towards the purchase of one new prefabricated bridge to cross the Mexican Ditch, linking two existing sections of trail. Board of Supervisors approval of the Project Agreement will allow City staff to proceed with the project and implement a portion of the Unified Pathways Master Plan.

B) Action to adopt a resolution approving an Interlocal Project Agreement with the State of Nevada, Department of Conservation and Natural Resources, Division of State Parks, to provide $100,000 in grant funds to be used towards the construction and paving of two trail segments along the Linear Park Bicycle/Hiking Trail.

Staff Summary: City staff has applied for and been awarded grant funding from the State of Nevada, Department of Conservation and Natural Resources to be used towards the construction and paving of two trail segments along the Linear Park Bicycle/Hiking Trail in order to provide connectivity from Roop Street to Hells Bells Road, including the Mexican Ditch Trail. Board of Supervisors approval of the Project Agreement will allow City staff to proceed with the project and implement a portion of the Unified Pathways Master Plan.

C) Action to authorize the Mayor to sign a letter directed to the Federal Delegation clarifying the Board of Supervisor's position regarding the Federal Lands Bill request.

Staff Summary: On August 16, 2007, staff updated the Board of Supervisors on the U.S. Forest Service staff proposal towards our Federal Lands Bill. The Board of Supervisors requested that a letter be written to the delegation clarifying Carson City's position.

4-5. Purchasing and Contracts

A) Action to adopt a resolution authorizing the Board of Supervisors to determine that the 29 pieces of miscellaneous surplus property have reached the end of their useful lives and will be donated to another governmental entity or to a requesting non-profit organization created for religious, charitable or educational purpose as set forth in Nevada Revised Statute 372.3261. (File 0708-044)

Staff Summary: This property is no longer useful to any city department/division and has been transferred to Surplus Property for disposal.

B) Action to renew Contract No. 0203-130 Junior Ski & Snowboard - Facility to Incline Village GID dba Diamond Peak Resort for the 2008 Junior Ski & Snowboard Program with the same terms & conditions as originally bid on June 11, 2003 and fees of $18 per chaperone, $18 per junior instructor, and $22 per participant.

Staff Summary: Bid No. 0203-130 contained the option to renew for four (4) additional one (1) year periods subject to negotiation and this will be for the final renewal period.

C) Action to extend Contract No. 0506-059 Junior Ski & Snowboard Transportation with Amador Stage Lines to provide transportation for the Junior Ski & Snowboard Program for the 2008 Season at the following prices: $675.00 for full service charter, $439.50 for buses cancelled at resort, $488.21 for buses cancelled at pickup, and $125.00 for buses cancelled prior to arrival.

Staff Summary: Contract No. 0506-059 Junior Ski & Snowboard Transportation expired with the 2007 Junior Ski & Snowboard season.

D) Action to determine that Contract No. 0708-045 is a sole source contract and a contract for equipment which, by reason of the training of the personnel or of an inventory of replacement parts maintained by the local government is compatible with existing equipment, and therefore not suitable for public bidding pursuant to NRS 332.115 and to approve Contract No. 0708-045 a price agreement with Badger Meter, Inc. for the purchase of domestic water meters through September 15, 2009 for a not to exceed amount of $130,000 per fiscal year from the Water Fund.

Staff Summary: Contract No. 0304-020 Domestic Water Meters expires on September 15, 2007.

4-6. Public Works - Contracts

Action to accept the recommendation of Public Works to accept the work as completed, to accept the Contract Summary as presented, and approve this Release of Final Payment in the amount of $56,244.20 on the Southeast Sewer Extension, Phase VII Project, Contract #2005-172, to RaPiD Construction, Inc., 355 Gentry Way, Reno, Nevada 89502.

Staff Summary: Project consisted of construction of approximately 4,100 linear feet of sewer main and adjacent laterals and appurtenances located in Carson City right-of-way. Work included trench excavation, placement of new sewer pipes with appurtenances, manholes, trench backfill and pavement of trench areas.

4-7. Development Services

A) Action to approve an agreement between Sandra Corda Arraiz as successor Trustree of the Edward R. Corda Revocable Trust dated January 20, 1999 and Carson City whereby Sandra Corda Arraiz as successor Trustree of the Edward R. Corda Revocable Trust dated January 20, 1999 agree(s) to sell and convey a portion of real property for right-of-way; a utility easement; a temporary construction easement; and permission for construction outside of the right-of-way all on property described as Assessor's Parcel Number 009-552-04 for the appraised value of $1,200.00 as part of the Fairview Drive project.

Staff Summary: The Regional Transportation Commission has recommended at their August 8, 2007 meeting that the Board of Supervisors approve the agreement between Sandra Corda Arraiz as successor Trustree of the Edward R. Corda Revocable Trust dated January 20, 1999 and Carson City for the acquisition of real property necessary to construct roadway improvements for the widening of Fairview Drive. The subject property was appraised by Johnson and Perkins & Associates, Inc.

B) Action to approve an agreement between McBryde Properties, LLC and Carson City whereby McBryde Properties, LLC agree(s) to sell and convey a portion of real property for right-of-way; a utility easement; a temporary construction easement; and permission for construction outside of the right-of-way all on property described as Assessor's Parcel Number 010-061-01for the appraised value of $2,135 and for a new driveway approach along Saliman Road to be constructed as part of the Fairview Drive project.

Staff Summary: The Regional Transportation Commission has recommended at their August 8, 2007 meeting that the Board of Supervisors approve the agreement between McBryde Properties, LLC and Carson City for the acquisition of real property necessary to construct roadway improvements for the widening of Fairview Drive. The subject property was appraised by Johnson and Perkins & Associates, Inc.

(End of Consent Agenda)

Ordinances, Resolutions, and Other Items

5. Fire

Action to adopt on second reading, Bill No. 126, an ordinance amending Chapter 5.18 Ambulance Services, Section 5.18.040 Fees and Rates by increasing the fee and rate schedule 10% for existing services, and other matters properly related thereto. 

Staff Summary: This ordinance increases the fees and rates for ambulance service in Carson City. The new rates reflect a 10% overall increase effective September 15, 2007 to offset the rising costs from inflation and reduced compensation rates from Medicare. This rate increase will generate an approximate 2% increase in collections.

6. Human Resources

Action to select final candidate(s) for the full-time City Auditor position.

Staff Summary: The recruitment for the full-time City Auditor position reporting to the Board of Supervisors has produced qualified applicants. Qualified applications were forwarded to the Board of Supervisors for review.

7. Public Works - Contracts Division

A) Action to accept Public Works recommendation and award the Carson City Public Works Building "D" Phase II Expansion Project, Contract #2007-001 to Maxim Construction, Inc., for a Contract Amount of $402,916.00 and a Contingency Amount of $40,000.00 from the Sewer Capital-Facility Addition Account for $100,000.00 from FY 06/07 and $50,000.00 from FY 07/08, Water Capital-Facility Addition Account for $100,000.00 from FY 06/07 and $100,000.00 from FY 07/08, Landfill-Operations Facility Account for $92,916.00 for FY 07/08. 

Staff Summary: Sealed bids were received for all labor, materials, tools and equipment necessary for the Carson City Public Works Building "D" Phase II Expansion Project. The project consists of providing all tools, materials, labor and equipment necessary to construct a 60 foot wide by 90 foot deep metal building structure to be constructed adjacent to an existing metal building. The building is to house cold sensitive equipment such as water trucks, vactor trucks, etc. which are used in all aspects of Public Works including dust control at the Landfill which is required by our State Air Quality Permit.

B) Action to accept Parks and Recreation Department's recommendation on Task 3 and Task 4 of the Natural Resource Conservation Service Waterfall Fire Rehabilitation Assessment Project Task 3 and Task 4 Contract #2006-020 Amendment No. 1 and authorize the Parks and Recreation Department to issue payments to Resource Concepts, Inc., for an Amendment amount of $125,300.00, from the NRCS Account as provided in FY 2007/2008. 

Staff Summary: The City has received a grant through the Nevada Resources and Conservation Service (NRCS) for the assessment and rehabilitation of private and City lands affected by the Waterfall Fire for a not-to-exceed amount of $309,000. The grant calls for four tasks, with the last two being authorized by this action. These two tasks call for design and construction of rehabilitation measures.

8. Parks and Recreation

A) Action to adopt a resolution entitled "Changing Existing or Adding New Fees and Policies" having the effect of changing existing fees and policies relating to Parks and Recreation Department fees and charges, adding new fees and policies relating to Parks and Recreation Department fees and charges and repealing Resolution No. 1983-R-28, Resolution No.1995-R-41, Resolution No. 1995-R-42, Resolution No. 2004-R-4, and Resolution No. 2006-R-23.

Staff Summary: The proposed resolution replaces five existing resolutions that govern policies regarding Parks and Recreation Department fees and charges. This resolution also makes changes to some of the policies and serves to consolidate all of the existing policies into one comprehensive resolution.

B) Action to approve the Boys & Girls Club of Western Nevada site located at 1870 Russell Way for the proposed city indoor recreation center/multi-purpose gym. 

Staff Summary: During the Parks & Recreation Commission meeting of August 21, 2007, the Parks and Recreation Commissioners approved a recommendation to the Board of Supervisors to approve the Boys & Girls Club of Western Nevada site for the proposed indoor recreation center/multi-purpose gym.

C) Action to direct staff to pursue a partnership with the Boys & Girls Club of Western Nevada for the purpose of planning, and development of an indoor recreation center/multi-purpose gym to be located on their property at 1870 Russell Way and to develop a joint use agreement with the Boys and Girls Club for the use of the facility. 

Staff Summary: During the Parks & Recreation Commission meeting of August 21, 2007, the Parks and Recreation Commissioners approved a recommendation to the Board of Supervisors to direct staff to pursue a partnership with the Boys & Girls Club of Western Nevada regarding the funding and construction of a new indoor recreation center/multi-purpose gym. The proposed facility would be located on property currently owned by the Boys & Girls Club located at 1870 Russell Way.

9. Development Services

A) Action to adopt on second reading Bill No.127, an ordinance amending Title 18 Zoning, Chapter 18.02 Administrative Provisions, Section 18.02.055 Fees and Service Charges by increasing the fees charged by the City for administration of the zoning code within Carson City, Nevada and Section 18.02.090 Revocation or Reexamination of Variance or Special Use Permit by deleting the reference that fees are set by resolution and other matters properly related thereto. 

Staff Summary: Based on the study evaluating the actual costs of reviewing building permit applications, engineering applications and planning applications, as presented to the Board of Supervisors July 19, 2007, staff is recommending an increase in Planning and Engineering fees by an amount necessary to cover the direct salary costs of $520,000 per fiscal year. The fees will be reviewed with the Board of Supervisors as directed at their last meeting when the 1st reading was approved.

B) Action to adopt on second reading Bill No. 128, an ordinance amending Title 18 Appendix-Development Standards, Division 19, Improvement Plans Submittal Requirements, Section 19.3 Permit Requirements by referring individuals to Division 20 for permit requirements and fees, and amending Division 20 Permits Processing and Financial Security Requirements, Section 20.5 Inspection Fee by increasing the fees charged by the City for reviewing plans, conducting inspections, and observing testing for development within Carson City, Nevada and other matters properly related thereto.

Staff Summary: Based on the study evaluating the actual costs of reviewing building permit applications, engineering applications and planning applications, as presented to the Board of Supervisors July 19, 2007, staff is recommending an increase in Planning and Engineering fees by an amount necessary to cover the direct salary costs of $520,000 per fiscal year. The fees will be reviewed with the Board of Supervisors as directed at their last meeting when the 1st reading was approved.

C) Action to adopt on second reading Bill No. 129, an ordinance amending Title 17 Subdivision, Chapter 17.03 Parcel Maps, Lot Line Adjustments and Deletions, Reversion to Acreage Maps, and Merger and Resubdivision of Land, section 17.03.015 Application and Review, section 17.03.040 Application and Review, section 17.03.060 Application and Review, section 17.03.075 Reversion to Acreage Maps, and section 17.03.080 Merger and Resubdivision Maps; chapter 17.04 Land Division Maps, section 17.04.005 Application and Review; chapter 17.05 Tentative Maps, section 17.05.005 Application Process and section 17.05.025 Fees and Service Charges, chapter 17.06 Subdivision Final Maps, section 17.06.005 Map Submittal for Approval; chapter 17.09 Planned Unit Development, section 17.09.040 Application for Tentative Approval; chapter 17.11 Improvement and Procedure, section 17.11.035 Inspection Fee, by deleting any reference to fees being set by resolution of the Board of Supervisors and amending section 17.11.035 Development Filing and Checking Fees, by adding references to Title 18 Zoning and Title 18 Appendix B Development Standards for fees to be charged by the city and other matters properly related thereto. 

Staff Summary: Approval of this ordinance will remove certain sections that contain fees and charges and refer to the fees and charges contained in Title 18 Zoning and Title 18 Appendix B Development Standards. This will consolidate Engineering and Planning fees into two locations of the Carson City Municipal Code. The Sections of Title 17 made reference that the fees and charges were set by Board resolution. By the Board's previous actions, the fees and charges will be set by ordinance.

D) Action to adopt on second reading, Bill No. 130, an ordinance amending Title 11 Highways and Sidewalks, Chapter 11.08 Highway and Right-of-Way Excavations, Section 11.08.040 Inspection Fees, by requiring a person who files an application for a permit to pay the fees at the time of filing the application and deleting Section 11.08.070 Fees and other matters properly related thereto.

Staff Summary: Approval of this ordinance will remove certain sections that contain fees and charges and refer to the fees and charges contained in Title 18 Zoning and Title 18 Appendix B Development Standards. This will consolidate Engineering and Planning fees into two locations of the Carson City Municipal Code.

10. Development Services - Planning and Zoning

A) Action to adopt Bill No.131, on second reading, an ordinance amending the Carson City Municipal Code Title 18, Zoning, Chapter 18.16, Development Standards, Division 4, Signs, Section 4.8, Requirements for Billboards and Off-Premise Signs, Subsection 4.8.3 to allow a billboard to be placed on the south side of Highway 50 West along a section of highway approximately 3/4-mile west of South Carson Street where billboards are currently prohibited, allowing a billboard to be placed at 800 Old Clear Creek Road. (File ZCA-07-074).

Staff Summary: The Carson City Municipal Code, Title 18 (Development Standards) currently manages billboards along highways in Carson City. The proposed amendment to this ordinance would allow a single billboard to be placed along Highway 50 West, west of South Carson Street.

B) Action to approve a final map for Division of Land into Large Parcels subdividing one parcel of approximately 640 acres, APN 008-11-04, into 14 parcels of approximately 40 acres each and one parcel of approximately 80 acres on property zoned Conservation Reserve (CR), located generally northwest and northeast of the Goni Road terminus. (File LDM-06-198) 

Staff Summary: State law (NRS 278.471-4725) provides that the Planning Commission reviews tentative maps and the Board of Supervisors reviews final maps where the resulting parcels being created are 40 acres or larger.

C) Action to approve a final map for Division of Land into Large Parcels subdividing one parcel of approximately 320 acres, APNs 008-11-05 and 008-11-07, into 8 parcels of approximately 40 acres each on property zoned Conservation Reserve (CR), located generally northwest and northeast of the Goni Road terminus. (File LDM-06-199)

Staff Summary: State law (NRS 278.471-4725) provides that the Planning Commission reviews tentative maps and the Board of Supervisors reviews final maps where the resulting parcels being created are 40 acres or larger.

11. City Manager

A) Action to appoint one member to the Library Board of Trustees to fill a term that will expire June 2008.

Staff Summary: Carson City Resolution 2000-R-42 and NRS 379.020 provide for the Board of Supervisors to appoint five competent persons who are residents of the county to serve as county library trustees. There is one vacancy due to a resignation for a term due to expire June 2008.