CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE
CARSON CITY BOARD OF SUPERVISORS
AND CARSON CITY LIQUOR AND ENTERTAINMENT BOARD
AND REDEVELOPMENT AUTHORITY

Day:         Thursday
Date:        December 6, 2007
Time:       Beginning at 8:30 a.m.
Location: Community Center, Sierra Room
                851 East William Street
                Carson City, Nevada

Agenda

Call to Order
Roll Call
Invocation - Ken Haskins, First Christian Church
Pledge of Allegiance
Public Comments and Discussion: The public is invited at this time to comment on and discuss any item not on the agenda that is relevant to, or within the authority of, the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board and the Carson City Redevelopment Authority. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Public comment during individual agenda items will be taken on the item at the time the item is called for hearing.

1. Action on Approval of Minutes

2. Changes to the Agenda

3. Special Presentations

Presentation of a proclamation to support the efforts of the Nevada Chapter of Operation First Response activities and events planned for "Carson City Support Our Troops Day" to be held on May 17, 2008 as a day to remember and honor our troops and support wounded warriors and their families.

Staff Summary: This proclamation is being presented in preparation of the many community-wide activities planned for May 17, 2008 to recognize the service and sacrifice of our military personnel.

Liquor and Entertainment Board

Action on Approval of Minutes

4. Development Services - Planning

A) Action to approve a full bar liquor license, a dining room w/full liquor license, a dining room w/beer & wine liquor license, a manufacturers liquor license, and a combo packaged & on-premise liquor license for Food Management Services, Inc., dba Doppelgangers, located at 302 North Carson Street, and approval of its liquor manager.

Staff Summary: Pursuant to CCMC 4.13.030(1) the granting or denying of all liquor license applications shall be by the Carson City Liquor Board.

B) Action to approve a full bar liquor sales license for 4 Pints Tavern and Grill, located at 3198 N. Deer Run Road, Carson City, NV, and approval of the manager, Kevin M. Kelly.

Staff Summary: Pursuant to CCMC 4.13.030(1), the granting or denying of all liquor license applications shall be by the Carson City Liquor Board, an application must be made to the Liquor Board.

Board of Supervisors

5. Consent Agenda

All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda.

5-1. Parks

Action to approve a request from the Carson City Shade Tree Council to allow the Council to submit an application for recertification to the National Arbor Day Foundation on the City's behalf for "Tree City USA" designation.

Staff Summary: Annually the Carson City Shade Tree Council submits an application and the necessary documentation on behalf of the City to the National Arbor Day Foundation for consideration of the Foundation's "Tree City USA" designation. Carson City has qualified for the prestigious award for 13 years since initially receiving the award in 1994. Carson City has met all four standards mandated by the National Arbor Day Foundation to receive the recertification including, a tree board or department; a community tree ordinance; a community forestry program with an annual budget of at least $2.00 per capita; and an annual Arbor Day observance and proclamation.

5-2. City Manager

A) Action to appoint Lacy Sheak to the Carson River Advisory Committee, term to expire January 2011.

Staff Summary: Resolution number 2000-R-20 re-establishes the Carson River Advisory Committee to consist of seven members appointed by the Board of Supervisors and that one member to represent "environmental/planning issues" who is a resident of Carson City.

B) Action to appoint Lee-Ann Keever, Gianna Marie Shirk and Carol Roberts to the Shade Tree Council, terms to expire January 1, 2010.

Staff Summary: There are four vacancies to be filled on the Shade Tree Council due to members terms expiring. The Council has interviewed the applicants and recommends reappointment of Lee-Ann Keever, Gianna Marie Shirk, and Carol Roberts. One vacancy remains open for applicants.

5-3. Purchasing and Contracts

Action to rescind Contract #2007-050 Robert's House Carriage House with J. P. Copoulos.

Staff Summary: Contract #2007-050 Robert's House Carriage House with J. P. Copoulos, Architect, for a contract amount of $29,440.00 from the RCT Parks Improvement/Nevada Landmark Society Roberts House Fund as provided in FY 2007/2008 was approved by the Board of Supervisors on September 20, 2007, however, Mr. Copoulos never signed the contract due to an issue with the contract's professional liability insurance limit requirement. The City will enter into a new contract for the same service with Mr. Copoulos, however, the professional liability insurance limit will be reduced.

(End of Consent Agenda)

Ordinances, Resolutions, and Other Items

6. Development Services - Planning and Zoning

A) Action to adopt Bill No. 139, on second reading, an ordinance to change the zoning of APN 003-283-05 from Downtown Mixed Use (DT-MU) to Public (P) located on North Carson Street, north of W. Robinson Street and east of N. Curry Street and west of N. Carson Street. (File ZMA 07-141)

Staff Summary: The subject site is approximately 26,320 square feet in overall size and is centrally located within downtown Carson City. A pedestrian plaza is currently located on site. The subject parcel is owned by the State of Nevada and is adjacent to the Nevada State Museum, which is zoned Public. As part of the Nevada State Museum expansion project, the applicant is required to change zoning of the subject parcel from Downtown Mixed Use (DT-MU) to Public (P). The intent is ultimately to combine the two lots owned by the State of Nevada and for the newly created lot to have a consistent zoning designation of Public.

B) Action to adopt Bill No. 140, on second reading, an ordinance amending Carson City Municipal Code Title 18 Zoning, Chapter 18.02, Administrative Provisions, Section 18.02.035, Commissions and Board Applications, modifying the application submittal deadline date for Planning Commission Applications, and modifying the time limits for obtaining a complete application for Planning Commission review, and other matters properly related thereto. (File ZCA-07-159)

Staff Summary: This proposed amendment to the Zoning Ordinance would modify the deadline date for Planning Commission applications and modify the time limits for obtaining a complete application for Planning Commission review.

7. Parks and Recreation

Action to authorize the Mayor to endorse the Carson Range Multi-Jurisdictional Fuel Reduction and Wildfire Prevention Strategy, 10 Year Plan.

Staff Summary: The White Pine Lands Bill provided funding for planning and implementation of fuels reduction projects within the Carson Range. The U.S. Forest Service team has led the planning process with cooperation and contribution from several agencies and departments including Carson City Open Space and the Fire Department. An approved plan is required in order to request federal funding for fuels projects.

8. Development Services - Building Division

Action to introduce, on first reading, an ordinance amending the Carson City Municipal Code Title 15, Buildings and Construction, Chapter 15.05, Building Code, by repealing Section 15.05.010, Adoption of International Building Code, Appendices and Amendments, and adding Section 15.05.020, Adoption and Administration of Building and Construction Codes, which adopts the 2006 edition of the International Building Code, Uniform Plumbing Code, International Residential Code, Uniform Mechanical Code, International Energy Conservation Code, International Property Maintenance Code and International Existing Building Code, the 2005 version of the National Electric Code and the 2007 Northern Nevada Amendments, and adds various provisions for the administration of the adopted Codes and repealing Chapter 15.06, Residential Code, Chapter 15.07, Existing Building Code, Chapter 15.09, Plumbing Code, Chapter 15.13, National Electrical Code, Chapter 15.14, International Code Council Electrical Code, Chapter 15.16, Mechanical Code, and Chapter 15.30 Appeals, and other matters property related thereto.

Staff Summary: The proposed language would modify the text of the Carson City Municipal Code by changing/adding to the format of the current ordinance by replacing the current amendments to the adopted codes with the 2007 Northern Nevada amendment package that will provide consistency throughout the Northern Nevada region. In addition, there will now be one administrative chapter to cover all of the adopted building codes which is not a part of the 2007 Northern Nevada amendment package.

9. Fire

Action to introduce on first reading an ordinance amending Carson City Municipal Code Title 14 Fire, Chapter 14.01 General Provisions by amending section 14.01.025 False Alarms to increase the service charge for false alarms from $150 per occurrence after the first occurrence to $300 per occurrence after the third occurrence, deleting Section 14.01.030 Hazard Abatement and adding it into the new Chapter 14.05, amending Chapter 14.02 International Fire Code by adopting the 2006 International Fire Code and making various amendments to the code, amending Chapter 14.04 Wildland Interface, by changing the definition of Wildland Urban Interface and amending the provisions regarding water supply and fire sprinkler systems, adding Chapter 14.05 Hazard Abatement by placing responsibility for hazard abatement on the property owner and outlining the procedure to be followed for hazard abatement and other matters properly related thereto. 

Staff Summary: The International Code Council updates the model code series on a three year basis. The latest version of the code is the 2006 International Fire Code. This ordinance formally adopts the 2006 code and makes various amendments to Title 14 that have been suggested by the community.

Redevelopment Authority

Action on Approval of Minutes

10. Chairperson Williamson

As presented by Chairperson Robin Williamson and Tammy Westergard of the Office of Business Development, a summary of the completed tasks and an introduction of a set of strategies for immediate implementation regarding the recommendations and follow up tasks proposed at the Urban Land Institute's Project Analysis Session on October 26, 2007.

Staff Summary: Robin Williamson, Chair of the Redevelopment Authority, is actively following the direction and tasks spelled out at ULI's Project Analysis Session. She and Tammy Westergard will introduce the Downtown Answers Initiative and its affiliates, the Downtown Consortium and the Downtown Carson City Institutional Alliance. This initiative dovetails with newly formed Carson City Arts and Cultural Coalition to create a formidable lineup of community members in support of the development of a mix of cultural assets and enlightened private investment in our promising Downtown.

11. Office of Business Development

A) Action to approve the revised redevelopment programs, procedures and application formats to assist businesses and development projects aimed at revitalizing both our redevelopment project areas.

Staff Summary: The Redevelopment Authority has requested that staff provide for discussion and approval drafts of possible criteria, programs and formal applications as they relate to future redevelopment opportunities. The emergence of new public-private commercial development and investment opportunities in our redevelopment project areas are attracting viable applicants for qualified redevelopment assistance. As part of a thorough application process, these applicants must demonstrate to the Redevelopment Authority that the private sector on its own would not be able to carry out the project in question. In addition, the redevelopment project must comply with the Redevelopment Authority's procedures and criteria to ensure the public benefit and the financial strength of the applicant. The methods to assist with redevelopment may include land write-downs, lease subsidies, public improvements, tenant improvements, pre-development costs, grants and loans.

B) Action to re-allocate the available incentive funds in Project Area No. 1 to help attract qualified redevelopment projects, specifically: the Saint Charles Hotel/Third Street Mixed-use Project, the refurbishment of the Carson Mall and the proposed Roundhouse Cultural District Project. 

Staff Summary: In 2004, the Redevelopment Authority suspended the incentive program to retain $1,000,000 to attract development specific to the construction of a parking garage. Recently, several revitalization projects and private investment opportunities have emerged and might not proceed without public sector involvement. One or more of these projects may require a mixed-use structured parking component as part of a many-phased development. Having the remaining bond proceeds available for public-private partnership opportunities will give the RDA greater flexibility in any on-going transaction process.

C) Action to accept the Redevelopment Authority Citizen Committee's recommendation to award $100,000 of incentive funding that complies with the provisions of the Redevelopment Incentive Program to Lopiccolo Investments to help underwrite the $1,200,000 first phase, in progress, of the restoration and renovation of the Saint Charles Hotel, 310 South Carson Street.

Staff Summary: This renovation project includes demolition, numerous additions, crucial structural enhancements and the necessary tenant improvements to attract a franchisee, the Firkin & Fox English Pub. The renovation of this important Carson City building that is on the national historic register adds value to this entire district, located directly across Carson Street from the State Capital Complex. The Lopiccolos intend to invest heavily in reinvigorating this distressed business district and the ultimate refurbishment of the historic hotel is the essential first step. Both the RDA and Lopiccolo Investments have begun discussion to conceptualize, plan for, and execute a mixed use project that will help small businesses thrive in a revitalized downtown.

Board of Supervisors

D) Action to accept the Redevelopment Authority Citizen Committee's recommendation to award $100,000 of incentive funding that complies with the provisions of the Redevelopment Incentive Program to Lopiccolo Investments to help underwrite the $1,200,000 first phase, in progress, of the restoration and renovation of the Saint Charles Hotel, 310 South Carson Street.

Staff Summary: This renovation project includes demolition, numerous additions, crucial structural enhancements and the necessary tenant improvements to attract a franchisee, the Firkin & Fox English Pub. The renovation of this important Carson City building that is on the national historic register adds value to this entire district, located directly across Carson Street from the State Capital Complex. The Lopiccolos intend to invest heavily in reinvigorating this distressed business district and the ultimate refurbishment of the historic hotel is the essential first step. Both the RDA and Lopiccolo Investments have begun discussion to conceptualize, plan for, and execute a mixed use project that will help small businesses thrive in a revitalized downtown.

12. City Auditor

Action to authorize payment, in the amount of $92,584.64, due PERS for the audit period June 2003 through November 2006.

Staff Summary: On September 14, 2006, a field audit was conducted by the Public Employee=s Retirement Act to determine if the City of Carson was in compliance with PERS official Policy 1.27 as it relates to HOLIDAY PAY. The sample audit period reviewed approximately 50 of the City's employee's compensation calculations to determine if the City of Carson was in compliance with the Public Employee's Retirement Act and the System's policies and procedures for the three year audit period July 2003 through June 2006. As a result of the field audit conducted, PERS identified that the City was not in compliance with PERS official Policy 1.27 as it relates to HOLIDAY PAY. In order to comply with the audit findings, the City is required to submit a 503 adjustment retroactively adding wages and contributions which were not properly reported to PERS for HOLIDAY PAY for the period June 2003 through November 2006. As a result of the 503 adjustment, the City is required to submit payment to the Public Employee's Retirement System in the amount of $92,584.64 for contributions not properly reported. This payment consists of both the Employers and Employees contribution.

13. Supervisor Aldean

Action to determine that a 360 degree web based performance evaluation method should be used in evaluating the performance of the City Manager during Calendar Year 2007 and to direct the Human Resources Department to bring a proposal for this service back to the Board for review and possible approval. 

Staff Summary: Per the Contract with Linda Ritter, City Manager, the Board is required to provide a performance review for the City Manager each year. In August, we had a preliminary opportunity to provide feedback on Linda's performance. Rather than repeating that process, I am suggesting that a more comprehensive review method be used. A 360 degree review provides for a detached third party to receive feedback from not only Board members, but from citizens, community groups, professional peers, and employees regarding the performance of the person being evaluated. After the information is gathered, a thorough analysis is provided which not only offers comprehensive feedback to the person who is the subject of the evaluation, but also provides that person with a tool for future performance improvements.

14. Mayor Teixeira

Action to contract with an independent third party to prepare a consolidated tax revenue projection in an amount not to exceed $1,000.

Staff Summary: To contract with Mary Walker to use her model to prepare a consolidated tax revenue projection for Carson City for the next two years.

 LUNCH BREAK 

RETURN -- APPROXIMATE TIME -- 1:30 P.M.

15. City Manager

A) Action to appoint two members to the Regional Transportation Commission to fill two year terms to expire December 31, 2009. 

Staff Summary: NRS Chapter 373.040 and CCMC 11.20.030 provide for the creation and organization of a five member Regional Street and Highway Commission. Staggered two year terms are served by two members of the Board of Supervisors and three representatives of the city at large. There are two vacancies to be filled on the Regional Transportation Commission due to members terms expiring. Members of the RTC also serve on the Carson Area Metropolitan Planning Organization.

B) Discussion regarding the recently enacted hiring freeze and possible direction to staff regarding its implementation. 

Staff Summary: On October 18, 2007, the Board of Supervisors approved a hiring freeze on all open City positions and asked that no vacant positions, with the exception of Sheriff's Deputies and Firefighters be filled without specific Board approval. At the last Board meeting, the hiring freeze was amended to exclude the public safety dispatchers, positions within the court system and positions funded through grants, fees and charges. The item is placed on this agenda in order to give the Board the ability to further direct staff in regard to the hiring freeze.

C) Action to direct staff to develop a financial strategy to address projected shortfalls in revenue.

Staff Summary: At the last Board of Supervisors meeting, Supervisor Staub indicated an interest to pursue an alternative budget reduction strategy. This item provides the opportunity to discuss various methods of achieving a balanced spending plan for fiscal year 2007/2008 in light of shortfalls in revenues. Staff will present several options for the Board's consideration as part of this discussion.

D) Action to approve the Capital Improvement Program for fiscal year 2007/2008.

Staff Summary: The Management Team has prepared a proposed capital improvement program for the current fiscal year. This year, a total of $1.6 million is available for capital needs. This amount comes from the carry-over capital funds that were frozen at the beginning of this fiscal year. The initial list of capital requests topped $4.5 million. All requests were carefully reviewed by the Management Team and a priority list of all requests has been assembled. Included in the supplemental agenda information is the list of funded requests and the list of requests that were not funded, in order of priority as determined by the Management Team.