05-20-10 Agenda with Supporting Materials

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CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE
CARSON CITY BOARD OF SUPERVISORS
AND CARSON CITY LIQUOR AND ENTERTAINMENT BOARD
AND CARSON CITY REDEVELOPMENT AUTHORITY

Day:         Thursday
Date:        May 20, 2010
Time:       Beginning at 8:30 a.m.
Location: Community Center, Sierra Room
                851 East William Street
                Carson City, Nevada

Agenda

1. Call to Order - Board of Supervisors
2. Roll Call
3. Invocation - Fr. Chuck Durante, St. Teresa of Avila Catholic Church
4. Pledge of Allegiance
5. Action on Approval of Minutes - April 15, 2010
6. Adoption of Agenda
7. Public Comments and Discussion:
The public is invited at this time to comment on and discuss any item not on the agenda that is relevant to, or within the authority of, the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board, the Carson City Redevelopment Authority and the Carson City Board of Health. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Public comment during individual agenda items will be taken on the item at the time the item is called for hearing.

8. Consent Agenda

All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda.

8-1. City Manager

Action to appoint Lee Plemel as first alternate and Andy Burnham as second alternate to serve as Carson City's representatives on the Tahoe Regional Planning Agency Governing Board. (Larry Werner)

Staff Summary: Supervisor Shelly Aldean is the regular appointed Carson City representative on the TRPA Governing Board. Alternate representatives need to be appointed to represent Carson City when Supervisor Aldean is unable to attend a meeting of the Tahoe Regional Planning Agency Governing Board.

8-2. Human Resources

A) Action to adopt a resolution adopting and approving a contract between the State of Nevada, acting by and through its State of Nevada Employees' Deferred Compensation Committee and Carson City, a Consolidated Municipality and political subdivision of the State of Nevada, on behalf of the Carson City employees, to participate in the deferred compensation program and other matters properly related thereto. (Jennifer Schultz)

Staff Summary: This action is to approve the interlocal agreement between The Deferred Compensation Committee and Carson City.

B) Action to approve the employee health insurance plan with Saint Mary's HealthFirst, the employee dental and life plans with The Standard and the employee vision plan with VSP. (Jennifer Schultz)

Staff Summary: This action is to approve the benefit plans for health, dental, life and vision for city employees. There are no rate increases or changes to the benefit plans of dental, vision and life. According to the terms of the existing agreement with Saint Mary's HealthFirst, the City would incur a 9% increase based on utilization rates to continue with the current plan design. In order to contain costs for medical insurance, with no increase to premium, Human Resources suggests offering an HMO plan as the standard offering to employees, with an additional Point of Service plan available at an additional cost to employees. Approximately ninety-seven percent of activity in the current Point of Service plan takes place in the HMO category, indicating an unsubstantial impact to participants. These plan design changes have been submitted to all bargaining units and management employees of the City.

8-3. Fire

Action to adopt a resolution adopting and approving an Interlocal Contract between the State of Nevada, acting by and through its Department of Conservation and Natural Resources, Division of Forestry, and Carson City, a consolidated municipality and political subdivision of the State of Nevada, on behalf of the Carson City Fire Department, to provide mutual aid to suppress a fire or emergency of such magnitude that it requires the combined forces of both agencies and other matters properly related thereto. (Stacey Giomi)

Staff Summary: This mutual aid agreement updates an existing mutual aid agreement between the Division of Forestry and Carson City. The agreement provides for mutual assistance between the agencies for responses to wildland fires. The agreement delineates billing fees, district boundaries, and parameters under which assistance will be provided.

8-4. Parks and Recreation

Action to authorize the Mayor to sign a Recreation and Public Purpose Lease between the Carson City Board of Supervisors, Carson City, Nevada and the United States Department of the Interior, Bureau of Land Management, Carson City District - Sierra Front Field Office, Carson City, Nevada, Serial Number NVN 007325 for the renewal of an 18-hole golf course located on the northwest side of the Eagle Valley Golf Course. (Vern Krahn)

Staff Summary: The Parks and Recreation Department is requesting the Board of Supervisors renew a Bureau of Land Management Recreation and Public Purpose Lease for a portion of the Eagle Valley Golf Course's west course.

(End of Consent Agenda)

9. Recess as Board of Supervisors

Liquor and Entertainment Board

10. Call to Order & Roll Call - Liquor and Entertainment Board

11. Public Works - Business License

Action to approve Kulwant Kaur as the liquor manager for JM Gasoline (Liquor License #10-27189) located at 1321 N. Carson St., Carson City. (Jennifer Pruitt)

Staff Summary: All liquor license requests are to be reviewed by the Liquor Board per CCMC 4.13. Kulwant Kaur is applying to be listed as the liquor manager on the liquor license. Kulwant Kaur currently holds a liquor license in Carson City and staff is recommending approval.

12. Action to Adjourn as the Liquor and Entertainment Board

13. Reconvene as the Board of Supervisors

Ordinances, Resolutions, and Other Items

14. Any item(s) pulled from the Consent Agenda will be heard at this time.

15. City Manager

Action to adopt a resolution of the Carson City Board of Supervisors endorsing the Sierra Nevada Geotourism Project. (Nicole DeJonghe, Program Director - Sierra Business Council)

Staff Summary: The Sierra Business Council will provide a presentation on the Sierra Nevada Geotourism Project and ask the Board of Supervisors to publicly endorse the project by adopting this resolution.

16. Alternative Sentencing

Action to adopt a resolution adopting and approving an Interlocal Contract between Carson City, a consolidated municipality and political subdivision of the State of Nevada, on behalf of the Carson City Department of Alternative Sentencing and Douglas County, a political subdivision of the State of Nevada, on behalf of the Douglas County Department of Alternative Sentencing, to provide personnel for alternative sentencing duties and other matters properly related thereto. (Rory Planeta)

Staff Summary: Adoption of this agreement will allow Carson City to temporarily assist Douglas County by providing an Alternative Sentencing Officer. Douglas County will reimburse Carson City for the costs of the officer, which will include salary and benefits.

17. Purchasing and Contracts

A) Action to determine that Contract No. 0910-201 is a contract for the services of a professional engineer, professional land surveyor or registered architect; that the selection was made on the basis of the competence and qualifications of the engineer, land surveyor or architect for the type of services to be performed and not on the basis of competitive fees; and therefore not suitable for public bidding pursuant to NRS 625.530; and to approve Contract No. 0910-201 with Manhard Consulting, Ltd. to provide Engineering Services for Robinson Street Transmission Main through May 20, 2011, for a not to exceed cost of $284,750.00 to be funded from various Water Fund Accounts as provided in FY 2009/2010. (Sandy Scott- Fisher)

Staff Summary: This contract is to provide professional services for Engineering Services for the Robinson Street Transmission Main Project. The consultant is to provide Surveying and Base Mapping, Geotechnical Investigation, Environmental Permitting, East/West Transmission Main Final Design, Douglas County/Carson City Booster Pump Station to Well #50 Transmission Main Final Design, and Project Coordination for the Robinson Street Transmission Main Project.

B) Action to determine that Contract No. 0910-202 is a contract for the services of a professional engineer, professional land surveyor or registered architect; that the selection was made on the basis of the competence and qualifications of the engineer, land surveyor or architect for the type of services to be performed and not on the basis of competitive fees; and therefore not suitable for public bidding pursuant to NRS 625.530; and to approve Contract No. 0910-202 with Black and Veatch Corporation to provide Engineering Services for the Regional Transmission System Project through May 20, 2011, for a not to exceed cost of $357,200.00 to be funded from various Water Fund Accounts as provided in FY 2009/2010. (Sandy Scott-Fisher)

Staff Summary: This contract is to provide professional services for engineering services for the Regional Transmission Project. The consultant is to provide Project Management, Operational Hydraulic Analyses, Transient Analysis, Groundwater Blending, North-South/East-West Transmission Main Infrastructure and West Side Blending for the Regional Transmission System Project.

18. Public Works

Action to approve and authorize the Mayor to sign the Action Plan for Bicycle Friendly Communities in support of pursuing designation for Carson City as a Bicycle Friendly Community. (Patrick Pittenger)

Staff Summary: The signing of the Action Plan for Bicycle Friendly Communities is the first step in the application process toward designation for Carson City as a Bicycle Friendly Community by the League of American Bicyclists. A member of the group that is requesting that an application be submitted on behalf of Carson City will present the merits of the Bicycle Friendly Communities Campaign and describe the application process.

19. Parks and Recreation

Action to approve and authorize the Mayor to sign a letter in support of the Nevada Commission for the Reconstruction of the V&T Railway's efforts to pursue the use of federal lands for the establishment of an interim depot terminal facility within portions of APN's 8-521-20 and 8-011-19 located in the vicinity of Flint Drive in Carson City, Nevada. (Roger Moellendorf / Dwight Millard)

Staff Summary: The V&T Commission requests the support of the Board of Supervisors in order to use lands administered by the Bureau of Land Management presently designated as part of the Carson City Federal Lands Bill for public disposals for the future development of the V&T Eastgate interim depot facility and related ancillary facilities. Specifically, a letter of support providing direction to the Bureau of Land Management as to the use of this land is requested.

20. Recess as Board of Supervisors

Redevelopment Authority

21. Call to Order & Roll Call - Redevelopment Authority

22. Action on Approval of Minutes - April 15, 2010

23. Office of Business Development

A) Action to approve and recommend to the Board of Supervisors their consent to an $18,000 incentive request by Two Rivers NV, LLC to redevelop the property 310 South Nevada Street, with the Redevelopment Authority finding that this project meets the incentive program criteria and the necessary findings set forth in NRS 279.486, that the project benefits the current redevelopment plan area, that the project has no other reasonable means of financing available, that the incentive will be paid on a reimbursement basis for money expended by the applicant on the project, that other financing is available to pay for the remaining costs of the project and that the incentive is subject to the applicant fulfilling City requirements. (Joe McCarthy)

Staff Summary: This is a request to expend $18,000 from the Revolving Fund for the Redevelopment Agency to provide an incentive for an exterior property improvement project at 310 South Nevada Street. NRS 279.628 permits the expenditure of money from the redevelopment revolving fund for the purpose of any expenses necessary or incidental to the carrying out of the redevelopment plan adopted by the Carson City Board of Supervisors. On May 3, 2010 RACC recommended approval of this expenditure.

B) Action to approve and recommend to the Board of Supervisors the expenditure of $6,000 from the Revolving Fund for the Redevelopment Agency to support the Carson City Rendezvous, Inc., its 27th Annual Carson City Rendezvous, "Salute to the Pony Express," as expenses incidental to the carrying out of the redevelopment plan. (Joe McCarthy)

Staff Summary: At the May 3, 2010 meeting, RACC recommended the expenditure of $6,000 from the Revolving Fund for the Redevelopment Agency to support the Carson City Rendezvous, Inc., unique special events occurring in this fiscal year. NRS 279.628 permits the expenditure of money from the redevelopment revolving fund for the purpose of any expenses necessary or incidental to the carrying out of the redevelopment plan adopted by the Carson City Board of Supervisors. The action requested of the RACC is to recommend to the Board of Supervisors the approval of this expenditure.

C) Action to approve and recommend to the Board of Supervisors their consent to a $37,364 incentive request by Sports Therapy and Rehabilitation to redevelop the property at 303 Fleischmann Way, with the Redevelopment Authority finding that this project meets the incentive program criteria and the necessary findings set forth in NRS 279.486, that the project benefits the current redevelopment plan area, that the project has no other reasonable means of financing available, that the incentive will be paid on a reimbursement basis for money expended by the applicant on the project, that other financing is available to pay for the remaining costs of the project and that the incentive is subject to the applicant fulfilling City requirements. (Joe McCarthy)

Staff Summary: This is a request to expend $37,364 from the Revolving Fund for the Redevelopment Agency to support a property improvement project associated with the property at 303 Fleischmann Way. NRS 279.628 permits the expenditure of money from the redevelopment revolving fund for the purpose of any expenses necessary or incidental to the carrying out of the redevelopment plan adopted by the Carson City Board of Supervisors. On May 3, 2010 RACC recommended approval of this expenditure.

D) Action to approve and recommend to the Board of Supervisors their consent to a $20,000 incentive request by Brewery Arts Center to pay a portion for engineering costs associated with property improvements located at Minnesota Street between 2nd and King Street, with the Redevelopment Authority finding that this project meets the incentive program criteria and the necessary findings set forth in NRS 279.486. (Joe McCarthy)

Staff Summary: This is a request to expend $20,000 from the Revolving Fund for the Redevelopment Agency to pay a portion for engineering cost, for project associated with property improvement located at Minnesota Street between 2nd and King Street. This area is slated for the improvement and development by the Brewery Arts Center as a west side community park and art presentation space. This section thoroughfare was granted abandonment through the Board of Supervisors. NRS 279.628 permits the expenditure of money from the redevelopment revolving fund for the purpose of any expenses necessary or incidental to the carrying out of the redevelopment plan adopted by the Carson City Board of Supervisors. On May 3, 2010 RACC recommended approval of this expenditure.

E) Action to recommend to the Board of Supervisors denial of the $40,180.00 incentive request by James and Jie Gotchy, owners of Lily's China Bistro in conjunction with their new remodeling project located at 1280 S. Carson Street, with the Redevelopment Authority finding that this project does not meet the incentive program criteria and the necessary findings set forth in NRS 279.486. (Joe McCarthy)

Staff Summary: The owners and operators of Lily's China Bistro, James and Jie Gotchy, are requesting a redevelopment incentive to support improvements associated with the remodeling and reopening of a new Asian restaurant in the space formerly occupied by a defunct fast food fish and chips establishment and more recently a bakery. This new restaurant is currently open for business. The applicants want to apply incentive funds to pay off costs incurred with the rehabilitation of the property and apply some of the funding to a second phase planned for later this year.

The applicant paid for the remodel and opened the business without the assistance of a redevelopment grant, making the applicant ineligible for funding. The RDA's incentive program does not provide cost reimbursement for projects already completed prior to a hearing by the Redevelopment Authority Citizens Committee. On May 3, 2010 RACC recommended denial of this expenditure.

F) Action to review and approve proposed revisions to the Redevelopment Authority Lien and Agreement. (Joe McCarthy)

Staff Summary: The Redevelopment Authority Lien and Agreement is for use when the Redevelopment Authority is providing an incentive to pay for the cost of constructing buildings, facilities, structures or other improvements. The current Agreement provides for a 7-year declining lien to cover the value of the incentive. The proposed revisions require that the declining nature of the lien is suspended for any time in which the property for which the incentive was granted is unoccupied.

24. City Manager

Action to approve the Development Coordination Agreement for the Carson City Center Project by and between The Carson City Redevelopment Authority, The Hop and Mae Adams Foundation and P3 Development Inc. to recommend to the Board of Supervisors adoption of a resolution authorizing the expenditure of $75,000 from the Revolving Fund for the Redevelopment Authority for the Authority's portion of the agreement. (Larry Werner)

Staff Summary: The Development Coordination Agreement (DCA) is the first step in preparation of the analysis to define the specifics of the project formerly known as the Carson Nugget Economic Development Project. The DCA identifies the desired project elements, evaluates potential sources of funding and determines the components of a possible final project. The DCA defines the roles and responsibilities of the parties in preparing the analysis, the time for completing the project (90 days after approval of the agreement), the project deliverables and the costs. The total cost for the DCA is $166,365 with $75,000 from the Hop and Mae Adams Foundation, $75,000 from the Carson City Redevelopment Authority and $16,365 from the Carson City Library Gift Fund. Upon completion of the DCA and acceptance by the Authority and the Board of Supervisors, the preparation of Development Disposition Agreement(s) (DDA) will begin.

25. Action to Adjourn as the Redevelopment Authority

26. Reconvene as the Board of Supervisors

27. Office of Business Development

A) Action to adopt a resolution consenting to the payment of an $18,000 incentive to Two Rivers NV, LLC to assist in paying for the costs of the construction of the property located at 310 South Nevada Street, and authorizing the expenditure of $37,364 from the Revolving Fund for the Redevelopment Authority for the purpose of paying this incentive with the Board of Supervisors determining that this project meets the incentive program criteria and the necessary findings set forth in NRS 279.486, specifically that the project benefits the current redevelopment plan area, and that the project has no other reasonable means of financing available, that the incentive will be paid on a reimbursement basis for money expended by the applicant on the project, that other financing is available to pay for the remaining costs of the project and that the incentive is subject to the applicant fulfilling City requirements. (Joe McCarthy)