CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE
CARSON CITY BOARD OF SUPERVISORS
AND CARSON CITY LIQUOR AND ENTERTAINMENT BOARD

Day:          Thursday
Date:         August 5, 2010
Time:        Beginning at 8:30 a.m.
Location:  Community Center, Sierra Room
                 851 East William Street    
                 Carson City, Nevada

Agenda

1. Call to Order - Board of Supervisors

2. Roll Call

3. Invocation - Tom Nelson, St. Teresa's Catholic Family

4. Pledge of Allegiance

5. Action on Approval of Minutes - May 17, 2010, June 15, 2010 & July 1, 2010

6. Adoption of Agenda

7. Public Comments and Discussion:

The public is invited at this time to comment on and discuss any item not on the agenda that is relevant to, or within the authority of, the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board, the Carson City Redevelopment Authority and the Carson City Board of Health. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action will be taken. Public comment during individual agenda items will be taken on the item at the time the item is called for hearing.

8. Consent Agenda

All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda.

8-1. Sheriff

A) Action to approve the acceptance of the Office of Criminal Justice Assistance Grant, TRINET Narcotics Task Force, in the amount of $160,000.00. (Sheriff Furlong)

Staff Summary: The Office of Criminal Justice Assistance administers grant funds to state and local units of government for a wide variety of programs to improve the criminal justice system. This grant provides partial funding for two positions assigned to the Tri-Net Narcotics Task Force. Grant period is 07/01/10-06/30/11.

B) Action to approve the acceptance of the Office of Criminal Justice Assistance Grant, Suppression /Investigation - SET/Gang Unit in the amount of $10,000.00. (Sheriff Furlong)

Staff Summary: The Office of Criminal Justice Assistance administers grant funds to state and local units of government for a wide variety of programs to improve the criminal justice system. The Carson City Sheriff's Office implements a common law enforcement strategy of suppression, intervention and prevention to reduce gang activity and illegal narcotics use and trafficking. These strategies are also listed in a national model set forth in the Office of Juvenile Justice and Delinquency Prevention Comprehensive Gang Model and are components of community policing. This grant will provide funding to continue suppression efforts which will strengthen our prevention and intervention services. Suppression efforts include arrest, imprisonment and surveillance.

C) Action to approve the acceptance of the Office of Criminal Justice Assistance Grant, Regional Gang Initiative in the amount of $270,281. (Sheriff Furlong)

Staff Summary: This grant application will continue the efforts of the Regional Gang Initiative. The program was initially funded in FY10 by the American Recovery and Reinvestment Act through the Nevada Department of Public Safety, Office of Criminal Justice Assistance. The initial award ends 09/30/10. The funding source has changed - this new award is funded directly through the Office of Criminal Justice Assistance. The award will fund one deputy sheriff in each county, as well as one data entry staff person for the Carson City Sheriff's Office for the period 10/01/10 through 06/30/11.

8-2. Purchasing and Contracts

Action to approve Contract No. 1011-081 Joinder Contract with Arnold Machinery Company through the Houston-Galveston Area Counsel (H-GAC) for the purchase of a Volvo Vibratory Compactor, Model SD70D for a not to exceed amount of $94,467.00 to be funded from the Water Machinery and Equipment Fund as provided for in FY 2010/2011. (Sandy Scott-Fisher)

Staff Summary: Carson City Public Works is purchasing the Volvo Vibratory Compactor to replace an old inoperable compactor.

8-3. Public Works - Operations

A) Action to adopt a resolution approving and authorizing the Public Works Director to sign an Assistance Agreement with the United States Environmental Protection Agency, whereby Carson City will receive $91,850.00 in grant funding toward the cost of Phase 1 of the Marlette/Hobart System Improvement Project. (Ken Arnold)

Staff Summary: Adoption of the resolution approving this Assistance Agreement will provide $91,850.00 in federal funding for Phase 1 of the Marlette/Hobart System Improvement Project. The City's portion of Phase 1 is $75,150.00 or 45% of the $167,000.00 total Phase 1 cost.

B) Action to approve a Water Agreement between Silver Bullet of Nevada, LLC and Carson City for the purchase of 11.29 acre feet of Eagle Valley groundwater for $90,320.00. (Ken Arnold)

Staff Summary: Staff recommends the purchase of the above stated Eagle Valley groundwater rights, at the cost of $8,000.00 per acre foot, to increase the City's water right portfolio.

8-4. Airport Authority

Action to approve the 9th Addendum to El Aero "Mobill" lease and the 9th Addendum to El Aero "Portahangar" lease by the Carson City Airport Authority with El Aero Services, Inc. (Steve Tackes)

Staff Summary: At a regular meeting of the Carson City Airport Authority on July 21, 2010, publicly noticed for that purpose, and to accommodate the recently completed runway realignment, the Authority approved the 9th Addendum to El Aero "Mobill" lease and the 9th Addendum to El Aero "Portahangar" lease to modify El Aero's lease are consistent with the runway project.

(End of Consent Agenda)

9. Recess as Board of Supervisors

Liquor and Entertainment Board

10. Call to Order & Roll Call - Liquor and Entertainment Board

11. Action on Approval of Minutes -June 3, 2010 & June 17, 2010

12. Sheriff

Action to approve the acceptance of the FY11 Enforcing Underage Drinking Laws grant in the amount of $25,000.00. (Sheriff Furlong)

Staff Summary: The Office of Juvenile Justice and Delinquency Prevention awards grant funds to state and local units of government, and non-profit agencies for a wide variety of programs which are designed to reduce alcohol use among juveniles.

13. Action to Adjourn as the Liquor and Entertainment Board

14. Reconvene as the Board of Supervisors

Ordinances, Resolutions, and Other Items

15. Any item(s) pulled from the Consent Agenda will be heard at this time.

16. Parks and Recreation - Open Space

Introduction of Jeanne Higgins, Forest Supervisor, U.S. Forest Service, Humboldt-Toiyabe National Forest. (Juan Guzman)

Staff Summary: Last January, Jeanne Higgins was selected by Intermountain Regional Forester Harv Forsgren as the Forest Supervisor for the Humboldt-Toiyabe National Forest, the largest national forest in the lower 48 states. Mrs. Higgins is responsible for eight districts in the State of Nevada and one recreation area, including the Carson Ranger District, which surrounds Carson City on the Carson Range and public lands to the west of Highway 395.

17. Sheriff

Action to approve the application and accept the 2010 Edward Byrne Memorial Justice Assistance Grant (direct award) in the amount of $24,587.00. (Sheriff Furlong)

Staff Summary: Over the past several years, the Carson City Sheriff's Office has made prevention a priority by continuing its Cops and Kids Community Prevention Program. This grant application will focus on prevention, community awareness/outreach, intervention and referral. This plan will include a continuation of services currently in operation and provide for growth. The Carson City Sheriff's Office has implemented many services that conform to the community policing model. We will continue to build positive relationships between law enforcement and citizens of all ages, building strong partnerships and continued, consistent community collaboration. This grant will provide funding for numerous events and programs, including Elementary DARE and DARE Plus classes, Red Ribbon Campaign, Cops & Kids Spaghetti Dinner, Cops & Kids Open House and National Night Out.

18. City Manager

Presentation of their Annual Activities Report for the Operation of Public, Educational Government Access Programming by the Brewery Arts Center. (John Procaccini)

Staff Summary: The Board of Supervisors approved an agreement on June 21, 2007 with the Brewery Arts Center (BAC) to provide public education and governmental access programming and services.

19. Purchasing and Contracts

A) Action to determine that Sierra Nevada Construction, Inc., is the lowest responsive and responsible bidder pursuant to NRS Chapter 338 and to award Contract No. 1011-051 to Sierra Nevada Construction, Inc. for a bid amount of $1,237,007.00 plus a contingency amount not to exceed $123,700.00 to be funded from the Prison Hill Storage Tank Fund as provided in FY 2010/2011. (Sandy Scott-Fisher)

Staff Summary: Carson City received sealed bids for the Carson City Prison Hill Water Tank #2 Tank Construction Plans Project for all labor, materials, tools and equipment necessary to construct a new three (3) million gallon steel water tank and new 20" PVC water line. Project includes all earthwork, trenching, plumbing and piping, fencing, concrete, electrical conduits and panels, vaults and tank coatings for the complete installation of the new water tank. Project also includes the demolition and disposal of an existing three (3) million gallon concrete water tank. Time of completion for this project is April 30, 2011.

B) Action to determine that Contract No. 0910-203 is a contract for the services of a professional engineer, professional land surveyor or registered architect; that the selection was made on the basis of the competence and qualifications of the engineer, land surveyor or architect for the type of services to be performed and not on the basis of competitive fees; and therefore not suitable for public bidding pursuant to NRS 625.530; and to approve Contract No. 0910-203 with Black and Veatch Corporation to provide Engineering Services for the Saw Mill Canyon Pipeline and Waterline Delivery Project through May 20, 2012, for a not to exceed cost of $616,364.00 to be funded from the Water Fund Account as provided in FY 2009/2010. (Sandy Scott-Fisher)

Staff Summary: If approved, this contract will utilize $339,000.00 of USEPA grant funding and $277,364 from Water capital to accomplish several critical tasks. Tasks to be completed with this contract are project management, submittal to request a categorical exclusion, investigate and assess conditions of valves and flow meters, and prepare preliminary design for the Saw Mill Canyon Pipeline and Waterline Delivery Project. This contract is to be a task based contract with prior approval from the Public Works Director for each task assignment. The first task of this contract is to include completing an environmental study (NEPA) for the pipeline replacement, evaluating flow meters and control valve condition/operation, evaluating augmentation of storage at Marlette Lake, and assessment of outlet control valves at Marlette Lake (Phase I -$167,000.00).

20. Finance

Staff has prepared two alternatives for the Water Bond Ordinance - 20.A-1 as Build America Bonds (which would result in a rebate of interest from the Federal Government of 35% of the interest we pay on the debt) and 20.A-2 as a tax exempt issue. The alternative to be introduced will be determined based on advise from Bond Counsel.

A-1) Action to introduce, on first reading, an ordinance of the Board of Supervisors of Carson City, Nevada designated by the short title "2010E Water Bond Ordinance"; providing for the issuance of its general obligation (limited tax) water bond (additionally secured by pledged revenues), Series 2010E (taxable direct pay Build America Bonds); providing the form, terms and conditions of the bond; providing for the levy and collection of the annual general (ad valorem) taxes for the payment of such bond; additionally securing its payment by a pledge of revenues derived from the water system of the City; and providing other matters relating thereto. (Nick Providenti)

Staff Summary: The City Charter provides that the City may borrow money to acquire, improve, equip, operate and maintain a sewer project and for such purpose may issue bonds or other securities, and the Board has determined and declared that the Project is a municipal purpose within the meaning of said Charter provisions.

A-2) Action to introduce, on first reading, an ordinance of the Board of Supervisors of Carson City, Nevada designated by the short title "2010E Water Bond Ordinance"; providing for the issuance of its general obligation (limited tax) water bond (additionally secured by pledged revenues), Series 2010E (tax-exempt); providing the form, terms and conditions of the bond; providing for the levy and collection of the annual general (ad valorem) taxes for the payment of such bond; additionally securing its payment by a pledge of revenues derived from the water system of the City; and providing other matters relating thereto. (Nick Providenti)

Staff Summary: The City Charter provides that the City may borrow money to acquire, improve, equip, operate and maintain a sewer project and for such purpose may issue bonds or other securities, and the Board has determined and declared that the Project is a municipal purpose within the meaning of said Charter provisions.

Staff has prepared two alternatives for the Sewer Bond Ordinance - 20.B-1 as Build America Bonds (which would result in a rebate of interest from the Federal Government of 35% of the interest we pay on the debt) and 20.B-2 as a tax exempt issue. The alternative to be introduced will be determined based on advise from Bond Counsel.

B-1) Action to introduce, on first reading, an ordinance of the Board of Supervisors of Carson City, Nevada designated by the short title "2010F Sewer Bond Ordinance"; providing for the issuance of its general obligation (limited tax) sewer bond (additionally secured by pledged revenues), Series 2010F (taxable direct pay Build America Bonds); providing the form, terms and conditions of the bond; providing for the levy and collection of the annual general (ad valorem) taxes for the payment of such bond; additionally securing its payment by a pledge of revenues derived from the sanitary sewer system of the City; and providing other matters relating thereto. (Nick Providenti)

Staff Summary: The City Charter provides that the City may borrow money to acquire, improve, equip, operate and maintain a sewer project and for such purpose may issue bonds or other securities, and the Board has determined and declared that the Project is a municipal purpose within the meaning of said Charter provisions.

B-2) Action to introduce, on first reading, an ordinance of the Board of Supervisors of Carson City, Nevada designated by the short title "2010F Sewer Bond Ordinance"; providing for the issuance of its general obligation (limited tax) sewer bond (additionally secured by pledged revenues), Series 2010F (tax-exempt); providing the form, terms and conditions of the bond; providing for the levy and collection of the annual general (ad valorem) taxes for the payment of such bond; additionally securing its payment by a pledge of revenues derived from the sanitary sewer system of the City; and providing other matters relating thereto. (Nick Providenti)

Staff Summary: The City Charter provides that the City may borrow money to acquire, improve, equip, operate and maintain a sewer project and for such purpose may issue bonds or other securities, and the Board has determined and declared that the Project is a municipal purpose within the meaning of said Charter provisions.

21. City Manager

Review of the Carson City Operations Scorecard and presentation of revised objectives and measures under the perspective titled "A Clean and Healthy Environment" and "An Active and Engaged Community." (Linda Ritter)

Staff Summary: This item represents the monthly business review related to the City-wide performance scorecard. The strategic plan which the performance scorecard is based upon has not been updated in over one year. In order to accomplish an update and refine our measures and targets, staff is presenting each updated perspective in the strategic plan to you individually. After presentation of each perspective, staff will seek your approval of the entire amended strategic plan. This review includes data up to June 30, 2010.

22. Board of Supervisors

Non-Action Items:
Internal communicatons and administrative matters
Correspondence to the Board of Supervisors
Status reports and comments from the members of the Board
Staff comments and status report

23. Action to Adjourn

Copies of information related to the above items can be viewed at the reference desk at the Carson City Public Library.