CARSON CITY CONSOLIDATED MUNICIPALITY
NOTICE OF MEETING OF THE
CARSON CITY BOARD OF SUPERVISORS
AND CARSON CITY LIQUOR AND ENTERTAINMENT BOARD
AND CARSON CITY BOARD OF HEALTH
Date: December 16, 2010
Time: Beginning at 8:30 a.m.
Location: Community Center, Sierra Room
851 East William Street
Carson City, Nevada
1. Call to Order - Board of Supervisors
2. Roll Call
3. Invocation - Bruce Henderson, Airport Road Church of Christ
4. Pledge of Allegiance
5. Action on Approval of Minutes - November 16, 2010
6. Adoption of Agenda
7. Public Comments and Discussion:
The public is invited at this time to comment on and discuss any topic that is relevant to, or within the authority of, the Carson City Board of Supervisors, the Carson City Liquor and Entertainment Board, the Carson City Redevelopment Authority and the Carson City Board of Health (Boards). In order for members of the public to participate in the Boards' consideration of an agenda item, the Boards strongly encourage members of the public to comment on an agenda item during the item itself. No action may be taken on a matter raised under public comment unless the item has been specifically included on the agenda as an item upon which action may be taken.
8. Special Presentations
A) Presentation of appreciation to Robin Williamson for her twelve years serving as Carson City Supervisor.
B) Presentation of appreciation to Pete Livermore for his twelve years serving as Carson City Supervisor.
9. Consent Agenda
All matters listed under the consent agenda are considered routine and may be acted upon by the Board of Supervisors with one action and without an extensive hearing. Any member of the Board or any citizen may request that an item be taken from the consent agenda, discussed and acted upon separately during this meeting. The Mayor, or the Mayor Pro-Tem, retains discretion in deciding whether or not an item will be pulled off the consent agenda.
Staff Summary: NRS 361.340 provides establishes the Carson City Board of Equalization as consisting of 5 members. The Carson City Board of Supervisors is required to appoint the members of the Board of Equalization by a majority vote and the Mayor is required to designate a member of the Board of Equalization as the chairperson.
9-2. Public Works
A) Action to adopt a resolution approving and authorizing the Mayor to sign an Interlocal Agreement Relating to Disposal of Processed Wastewater Solids, between Carson City and Lyon County. (Andy Burnham)
Staff Summary: Lyon County needs to dispose of approximately 4,000 to 5,000 tons of processed wastewater solids every 4 to 5 years. This Resolution approving the agreement will allow Lyon County to dispose of the solids at the Carson City Sanitary Landfill. This is a cost saving to Lyon County and Lyon County will reimburse Carson City $10.00 per ton for the processed wastewater solids disposed at the landfill which is the estimated direct cost to the City.
B) Action to appoint and authorize the Mayor, the City Clerk Recorder, or designee to swear Stephen R. Johnson, MAI, SREA as the appraiser for Carson City for the property located in Carson City, APNs 007-101-11 and 007-101-51. (Andy Burnham)
Staff Summary: Appraisals are required by state law in order to determine the value of property to be purchased. This action is for appointment of Stephen R. Johnson, MAI, SREA as the appraiser for the property, as required by NRS 244.275.
9-3. Purchasing and Contracts
A) Action to Amend Contract No. 0910-171 Solar Project with PacificWest Energy Solutions, Inc., to increase the Scope of Work to include the redesign of the Solar Photovoltaic System on the Public Works Truck Shed, extend the contract termination date to December 30, 2010, and to increase the Contract amount from $66,485.00 to $73,910.00 from the Capital Project/Solar Project (ARRA) Fund Account as provided in FY 2010/2011. (Sandy Scott-Fisher)
Staff Summary: If approved, the Scope of Work for this contract will be to provide redesign of the Solar Photovoltaic System on the Public Works Truck Shed to accommodate two (2) 60 KW inverters instead of the originally designed one (1) 125 KW inverter.
B) Action to approve Contract No. 1011-180 Pursuant to NRS 332.115(1)(b) and NRS 625.530 with PacificWest Energy Solutions, Inc., to provide Professional Services for the Corporate Yard Salt Shed Solar Photovoltaic System through July 30, 2011 for a not to exceed amount of $83,553.00 to be funded from the Storm Drain Account - Solar Cover as provided in FY 2010/2011 and FY 2011/2012. (Sandy Scott-Fisher)
Staff Summary: This contract is to provide Professional Services which include: Salt Shed Building Design, Photovoltaic System Design, Construction Management and Commissioning for the Public Works Corporate Yard Salt Shed Solar Photovoltaic System Project.
C) Action approve Contract No. 1011-177 pursuant to NRS 332.115(1)(b); to find that Susan Pintar, M.D. is qualified to serve as the Carson City Health Officer; to appoint Susan Pintar, M.D. as the Carson City Health Officer pursuant to CCMC 9.01.030 to CCMC 9.01.050; to set the compensation of the Health Officer at a not to exceed amount of $15,000.00 per calendar year, to paid in equal monthly payments of $1,250.00 from January 1, 2011 through December 31, 2012, to be funded from the Health Administration Professional Services Fund as provided in FY 2010/2011. (Sandy Scott-Fisher)
Staff Summary: Susan Pintar, M.D. was appointed the City's Health Officer and said appointment must renewed every two (2) years, unless a successor has been qualified and appointed (NRS 438.290 and CCMS Section 9.01.040). Carson City Health and Human Services is confident that Dr. Pintar's experience, training, and commitment to public health will enable her to successfully provide this service for Carson City.
9-4. City Manager
Staff Summary: All bills or other requests for payment verified per CCMC 2.29.010 shall be presented by the controller, together with the register book of demands and warrants to the city manager who shall audit the same, and if found authorized, correct and legal, shall signify by his signature, as agent for the board, upon the register book of demands and warrants those demands which are approved or disapproved by him. Upon approval, the warrants, as prepared aforesaid, shall issue. The City Manager shall then cause the register book of bills and other requests for payment and warrants to be presented at least once a month to the board of supervisors, who shall by motion entered into its minutes, ratify the action taken on the bills or other requests for payment.
Staff Summary: The Nevada Tahoe Conservation District functions under the auspices of NRS 548.283 which states the governing bodies of any counties located within the boundaries of the district shall appoint a representative to represent them as a supervisor on the governing board of the district.
Staff Summary: CCMC, Chapter 13.06.040 provides for a committee of seven members that serve staggered four year terms. There are two vacancies due to terms expiring. There are currently no "appointed alternates" and, therefore, reappointment is allowed.
D) Action to approve subleasing a portion of the Children's Museum to Carson City Pottery, subject to the terms listed in Section 8 of the lease between Carson City and the Children's Museum of Northern Nevada. (Larry Werner)
Staff Summary: Carson City Pottery is looking for office space and has requested to use office space at the Children's Museum. The lease for the Children's Museum allows for subleasing property as long as the following conditions are met: (1) The Lessor provides written consent to sub-lease, (2) The Lessor receives a copy of the assignment, and (3) The third party executes a new lease assuming all the obligations of the Children's Museum for the subletted property.
9-5. Public Works - Transportation
Action to approve amendment number one to agreement number PR212-03-030 between Carson City and the Nevada Department of Transportation in the amount of $181,154.50 to be reimbursed to Carson City for inspection fees related to the utility relocations at Lompa Field and Butti Way. (Patrick Pittenger)
Summary: Amendment number one to agreement PR212-03-030 would release the City of the responsibility of the voluntary betterment costs from the original agreement with the Nevada Department of Transportation in the amount of $133,403, as the sewer lines were not constructed per specifications and an increased capacity was not realized. The amendment would also increase the reimbursement to the City, for the cost of inspection fees to $181,154.50, an increase from the original estimated cost of $60,000.
Staff Summary: NRS 251.030 requires the Finance Director (for the purpose of the statute acting as the County Auditor) to report to the Board of County Commissioners (or in our case the Board of Supervisors), at each regular meeting thereof, the condition of each fund in the treasury. A "Statement of Cash Receipts and Disbursements" indicates the beginning balance, receipts, disbursements, and the ending balance of each cash account for every fund in the City as of December 7, 2010.
(End of Consent Agenda)
10. Recess as Board of Supervisors
Liquor and Entertainment Board
11. Call to Order & Roll Call - Liquor and Entertainment Board
12. Action on Approval of Minutes - November 16, 2010
13. Public Works - Business License
Staff Summary: All liquor license requests are to be reviewed by the Liquor Board per CCMC 4.13. Charles Abowd is applying to be listed as the liquor manager on the liquor license. Staff is recommending approval.
Staff Summary: All liquor license requests are to be reviewed by the Liquor Board per CCMC 4.13. Richard Estey is applying to be listed as the liquor manager on the liquor license and is currently the liquor manager on the liquor licenses for other Dotty's locations in Carson City. Staff is recommending approval.
Staff Summary: An annual activity report including the disciplinary actions and penalties is to be presented to the Board in December of every year per CCMC 4.13.150.
14. Action to Adjourn as the Liquor and Entertainment Board
15. Reconvene as the Board of Supervisors
Ordinances, Resolutions, and Other Items
16. Any item(s) pulled from the Consent Agenda will be heard at this time.
17. Purchasing and Contracts
A) Action to amend Contract No. 0910-203 Engineering Services for the Saw Mill Canyon Pipeline and Water Delivery Project with Black and Veatch to increase the Scope of Work to include submittal of supplemental documentation for the new tank and other flow management improvements to the Environmental Protection Agency and to increase the Contract amount from $186,800.00 to $397,841.00 from the Water Fund Account as provided in FY 2010/2011. (Sandy Scott-Fisher)
Staff Summary: If approved, the Scope of Work of this contract will be to provide submittal of supplemental documentation for the new tank and other flow management improvements to the Environmental Protection Agency. This contract for Phase II activities is $211,041.00. Under the Sawmill Canyon Phase 1 Project, B&V prepared a Submittal to Request Categorical Exclusion (CE) for the design of the replacement pipeline from Sawmill Canyon to Tanks. The initial scope of work that identified the project components states that any additional documentation required would be prepared under a separate project
B) Action to determine that Q & D Construction, Inc., is the lowest responsive and responsible bidder pursuant to NRS Chapter 338 and to award Contract No 1011-157 Wastewater Reclamation Plant North Lift Pump Station Improvements for a bid amount of $ 1,754,500.00 plus a 15% contingency amount not to exceed $ 263,000.00 to be funded from the Sewer Capitalization B WWTP North Lift Station as provided in FY 2010/2011. (Sandy Scott-Fisher)
Staff Summary: Carson City received sealed bids for the Wastewater Reclamation Plant North Lift Pump Station Improvements. Project consists of, but is not limited to, construction of a 5th Street Influent Structure, a new North Lift screening structure with associated mechanical screen, washer compactor, manual screen bypass, packaged odor scrubber equipment, excavation, paving, connecting piping, electrical and instrumentation. Also included are Bid Alternate A, which entails construction of approximately 270 linear feet of 24-inch forcemain with buried meter vault and Bid Alternate B, which entails construction of approximately 340 linear feet of 8-inch collection line and associated manhole. The time of completion for this project is three-hundred calendar days from the date of the Notice to Proceed anticipated to be December 27, 2010.
C) Action to accept Public Works recommendation to approve Amendment No. 2 to Contract No. 0910-129 with Carollo Engineers titled "Engineering Services for the Wastewater Reclamation Plant - Phase 1 - North Lift Pump Station Improvements" to expand the scope of work and increase the contract amount for a not to exceed amount of $254,675.00 to be funded from the Sewer Capital Fund Account WWTP No. Lift Station Upgrade as provided in FY 2009/2010 and FY 2010/2011. (Sandy Scott-Fisher)
Staff Summary: On January 7, 2010, the Carson City Board of Supervisors approved the above listed contract in the amount of $195,775.00 for preliminary design, and on July 15, 2010, the Carson City Board of Supervisors approved Amendment No. 1 in the amount of $123,554.00. This request is to amend the contract in an amount not to exceed $254,675.00 in order to provide overview of design intent, interpretation of the plans and specifications, and support of the City's Construction Management staff for the Wastewater Reclamation Plant B Phase 1 North Lift Station Improvement project.
18. Public Works
Action to adopt a resolution approving and authorizing the Mayor to sign an Interlocal Agreement by and between Carson City and the State of Nevada, Department of Administration, Division of Buildings and Grounds Addressing Cooperative Training and Transition for the Operation, Maintenance, and Repair of the Marlette Water System; and Operation, Maintenance, and Repair of the Stewart Water Treatment Plant and Distribution System. (Andy Burnham)
Staff Summary: This agreement provides for a transition and training period for Carson City to assume future Operation, Maintenance, and Repair of the Marlette Water System; and Operation, Maintenance, and Repair of the Stewart Water Treatment Plant and Distribution System. The State and Carson City are working on a final agreement for the City to assume full responsibility from the State and it is anticipated that a final agreement will provide for the City to assume full control on or about July 1, 2011. The agreement is mutually beneficial as savings will accrue to both entities.
19. Public Works - Planning and Zoning
A) Action to adopt Bill No. 116, on second reading, an ordinance amending the Carson City Municipal Code Title 18, Zoning, Chapter 18.16, Development Standards, Division 4, Signs, Section 4.4.7, Administration, Exceptions, to modify the regulations relating to the display of temporary banners and other temporary sign devices, and other matters properly related thereto. (ZCA-10-095) (Lee Plemel)
Summary: An ordinance was adopted in January 2009 and renewed in 2010 to temporarily eliminate time limits on banners for a period of one year in order to allow commercial businesses more advertising alternatives during difficult economic conditions. The ordinance expires at the end of 2010 and a new ordinance must be adopted to continue the same temporary sign provisions or modify them.
B) Action to approve a request for a two-year extension of the Final Map for a Tentative Industrial Subdivision map known as Arrowhead Business Park (property owner: CNM Family LLC) located at 4500 Ryan Way. (File TSM-06-031) (Lee Plemel)
Staff Summary: The current Planned Unit Development approval will expire on January 18, 2011. This request would extend the Final Map to January 18, 2013 to allow time to coordinate the project and complete the final design.
C) Action to adopt a Resolution determining that the sale of City property located on Karin Drive, APN 4-374-01, approximately 3,900 square feet in size, is in the best interest of the City and as a result of its size is too small to establish an economically viable use by anyone other than a person who owns real property adjacent to it pursuant to NRS 268.061(1)(e), and direct staff to initiate a sale of the property to the adjacent property owner. (Lee Plemel)
Summary: The subject lot was offered as a City park site as part of the Sunland Vista Subdivision approval. However, the remnant parcel is isolated from other park property within the subdivision and is not intended to be developed as park property. Approval of this action would allow the adjacent property owner to purchase the lot and incorporate it into their existing residential lot.
20. Parks and Recreation
Staff Summary: On November 9, 2010, the Parks and Recreation Commission voted unanimously to name the urban fishing pond located at the Carson City Fairgrounds/Fuji Park the Baily Fishing Pond. As a result of the Commission's action, our department is forwarding the Parks and Recreation Commission's recommendation to the Board of Supervisors for consideration and approval.
21. Parks and Recreation - Open Space
A) Action to accept the recommendation of the Open Space Advisory Committee to approve the fee title acquisition of the Serpa Property in the Carson River Canyon containing approximately 418.77 acres. (Juan Guzman / Chuck Pope, NVLC / Dwight Millard, NCRV&T) Section 1 Section 2 Section 3
Staff Summary: Staff is very pleased to inform the Board of Supervisors that Mr. Serpa has agreed to sell to Carson City approximately 418.77 acres of land for $3,140,775. Mr. Tony Wren, appraiser appointed by the Board of Supervisors, estimated the value of the property at $3,140,775 which is equivalent to $7,500 per acre. Staff has prepared for your review and approval a draft purchase agreement based on that value. Grant funding has been obtained by the NVLC through the Question-1 State Conservation Program to assist with this acquisition. This property has been designated as a high priority in the Open Space Master Plan due to important environmental, cultural, and recreation values. This acquisition advances the provisions of the Carson River Master Plan, the Unified Pathways Master Plan, and the Carson River Aquatic Trail.
B) Action to accept the recommendation of the Open Space Advisory Committee to approve a funding agreement and deed restriction with the Division of State Lands in order to execute a Nevada Conservation and Resource Protection Program Question-1 grant in partnership with the Nevada Land Conservancy for approximately $1,075,000 for the fee title acquisition of the Serpa Property in the Carson River Canyon approximating 418.77 acres. (Juan Guzman)
Staff Summary: The acquisition of the Serpa property will be facilitated by a Nevada Conservation and Resource Protection Program, Question-1 grant award for approximately $1,075,000. This grant award has been made to the Nevada Land Conservancy, our partners in this transaction. The City is responsible for the remaining $2,065,775 necessary to complete the purchase. The Question-1 Program has put on notice the Nevada Land Conservancy and Carson City that the grant must be used by January 31, 2011, or it will be rescinded without any opportunity for its renewal.
C) Action to approve a Conservation Easement required for the transfer of Prison Hill and adjacent Carson River lands from the Bureau of Land Management in accordance with the Omnibus Public Lands Management Act of 2009. (Juan Guzman / Lee Plemel)
Staff Summary: A draft conservation easement between the Bureau of Land Management and Carson City required by the Omnibus Public Lands Management Act of 2009 in order for BLM to transfer lands to Carson City. The lands to be transferred approximate 3,598 acres including Prison Hill, Silver Saddle Ranch, and Ambrose Natural Area. The easement articulates the conservation values and delineates permitted uses and prohibited uses.
22. City Manager
A) Discussion and possible action to accept The Humane Society of the United States Shelter Evaluation Report and send the Report back to staff to develop recommendations and an action plan. (Larry Werner)
Staff Summary: This report summarizes findings and recommendations by HSUS as a result of the Shelter Evaluation conducted in July 2010. The HSUS reviewed and evaluated Carson City Animal Services' current operations, services, and programs. The recommendations included in the report are based on what has been identified as best practices in the sheltering field.
Staff Summary: Upon the vacancy of the position of Justice of the Peace, the Board of Supervisors has the option to fill the position by appointment to fill the remainder of the term or to set a special election to fill the remainder of the term.
Should the Board determine that the appropriate method is to appoint to fill the unexpired term, staff suggests that the process used recently by Douglas and Storey Counties be used. In both of those counties, a selection committee was appointed that reviewed the applications and submitted its top candidates to the Board for final selection. If this approach is selected, in January I will bring to the Board a suggested committee selection process that is transparent and fair to all potential applicants. The City Manager's Office would act as staff for the selection committee.
23. Board of Supervisors
Status review of projects
Internal communications and administrative matters
Correspondence to the Board of Supervisors
Status reports and comments from the members of the Board
Staff comments and status report
24. Action to Adjourn as the Board of Supervisors
- LUNCH BREAK -
NORTH ROOP STREET RIBBON-CUTTING CEREMONY - 2:00 P.M.
Location B North Roop Street between William Street and Corbett Street
All members of the Board of Supervisors have been invited to attend the North Roop Street Ribbon-Cutting. There is a possibility that a quorum of the Board of Supervisors will be present at this function. No action will be taken by the Board of Supervisors.
RETURN - APPROXIMATE TIME - 2:30 P.M.
Board of Health
25. Call to Order & Roll Call - Board of Health
26. Action on Approval of Minutes - September 16, 2010
27. Health & Human Services
Staff Summary: Provide updates on services and activities within CCHHS. This is an opportunity to inform the Board of Health of current activities, programs, services, and direct development within CCHHS.
Staff Summary: Provide updates on services and activities within CCHHS. This is an opportunity to inform the Board of Health of recent and current activities within the HIV prevention and Ryan White case management program.
Staff Summary: Provide update on services and activities within CCHHS. This is an opportunity to inform the Board of Health of recent and current activities within the PHP program.
Staff Summary: In the September 2010 Board of Health meeting members were requested to provide suggestions in an effort to determine a Board mission statement. The drafted statement is "To protect and enhance the public health and welfare by evaluating the health needs of the community, promoting health awareness and assessing the availability of health-related services to those in need."
Staff Summary: During the September 2010 Board of Health (BOH) meeting, developing BOH By-laws was determined to be one of 5 top priorities. By-laws have been drafted, requesting BOH review and revision before returning in March 2011 to accept the By-laws as written.
Staff Summary: Staff would like the Board of Health to continue to meet on a quarterly basis, and consider scheduled meeting dates for the 2011 calendar year.
28. Action to Adjourn as the Board of Health
Copies of information related to the above items can be viewed at the reference desk at the Carson City Public Library.
Titles of agenda items are intended to identify specific matters. If you desire detailed information concerning any subject matter itemized within this agenda, you are encouraged to call the responsible agency or the City Manager's Office. You are encouraged to attend this meeting and participate by commenting on any agendized item.
Notice to persons with disabilities: Members of the public who are disabled and require special assistance or accommodations at the meeting are requested to notify the City Manager's Office in writing at 201 North Carson Street, Carson City, NV, 89701, or by calling (775)887-2100 at least 24 hours in advance.
This meeting can be viewed on Channel 226. For specific dates and times - www.bactv.org.
This notice has been posted at the following locations:
Community Center 851 East William Street
Public Safety Complex 885 East Musser Street
City Hall 201 North Carson Street
Carson City Library 900 North Roop Street
Business Resource & Innovation Center (BRIC) 108 East Proctor
Date: December 9, 2010