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02-03-16 Agenda with Supporting Materials

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NOTICE OF PUBLIC MEETING
CARSON CITY SHADE TREE COUNCIL

DAY: Wednesday

DATE: February 3, 2016

TIME: 5:30 P.M.

LOCATION: Sierra Room
Carson City Community Center
851 East William Street
Carson City, Nevada 89701

AGENDA

CALL TO ORDER

ROLL CALL & DETERMINATION OF QUORUM

PUBLIC COMMENTS
Members of the public who wish to address the Carson City Shade Tree Council may come forward and speak on matters related to the Council. Comments may be limited to three minutes per person or topic. If your item requires extended discussion or action, please request the Chairperson to schedule the matter for a future meeting. No action may be taken on a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken.

1. FOR POSSIBLE ACTION ON APPROVAL OF MINUTES – October 7, 2015

2. MODIFICATIONS TO THE AGENDA
Agenda Management Notice: Items on the agenda may be taken out of order; the public body may combine two or more agenda items for consideration; and the public body may remove an item from the agenda or delay discussion relating to an item on the agenda at any time.

Note: Items scheduled at a specific time cannot be heard earlier than the scheduled time per Nevada's Open Meeting Law requirements.

3. MEETING ITEMS:

A. For Possible Action: Regarding the absence of any Council member from this meeting. The Council must vote to excuse or not excuse the absence of a Council member from any Council meeting. Council members are considered excused if they have notified the Council Chairperson and/or the Director of the Carson City Parks and Recreation Department of their absence prior to this meeting. When all Council members are present, there is no action on this item.

Public Comments


B. For Possible Action: To elect a Chairperson and Vice Chairperson of the Shade Tree Council for the 2016 Calendar year.

C. For Possible Action: Regarding a de-briefing of the “Fall Tree Care Seminar” held November 12, 2015 at the Community Center. The Shade Tree Council held their annual “Fall Tree Care Seminar” Thursday, November 12, 2015 at the Community Center. This meeting is an ideal time to assess the workshop. Some items that may be discussed may include but are not limited to, topics, facilities, dates and future topics of the seminar. Staff will bring and present attendance and financial data to the council. The council may want to take action to approve the planning of the 2016 seminar.

Public Comments

D. For Possible Action: Regarding the planning for the 2016 Arbor Day Ceremony which is held in April. Since the council only has two meetings before Arbor Day it is time to begin planning the 2016 Arbor Day ceremony. The council will meet again on April 6, 2016. Topics that need to be discussed include location, speakers, and ceremony activities, date of the event and possible recipients of George Washington Ferris award. Other ancillary topics related to the ceremony may be discussed at this time. The council needs to take action on the date and location of the 2016 Arbor Day Ceremony.

Public Comments

E. For Possible Action: Regarding encouraging or recruiting potential council members to serve on the Shade Tree Council. The council currently has two vacancies. Finding individuals interested in serving on the council has been difficult. Vacancies need to be filled to ensure that the council is a viable and functioning advisory board. In addition to the two vacancies, Roy Trenoweth and Terrill Ozawa terms expire on January first. Exhibit A is a Shade Tree Council flyer for recruitment developed by Jens Peerman – Action may be taken to approve the flyer

Public Comments

F. For Possible Action: To approve sending the chairperson to a future Board of Supervisors meeting to give an update of the activities and actions of the Shade Tree Council. Annually The Shade Tree Council makes a report to the Board of Supervisors, updating them on the activities and issues the council addressed in the previous year.

Public Comments


4. NON-ACTION ITEMS

A. None

Public Comments

B. Reports only - No discussion among members or with staff will take place on these items.

Status reports and comments from Staff
Members’ announcements and requests for information

Public Comments

5. FUTURE AGENDA ITEMS

Activity here will be limited to placing new matters on future agendas only. No discussion, consideration, or action will be pursued by the members or staff concerning the proposed future items during this meeting. Recurring agenda items:

Discussion on mulches and flammability.
Planning for the 2016 Arbor Day ceremony
Recruiting potential Shade Tree Council Members

6. PUBLIC COMMENTS

Members of the public who wish to address the Shade Tree Council may come forward and speak on any matter that is not specifically included on the agenda as an action item and allowable under the Open Meeting Law. Comments may be limited to three minutes per person or topic. If your item requires extended discussion or action, please request the Chairperson to schedule the matter for a future meeting.

7. FOR POSSIBLE ACTION ON ADJOURNMENT

If you would like more information about any of the agenda items listed above, please contact the Carson City Parks and Recreation Department at (775) 887-2262.

The Parks and Recreation Department is pleased to make reasonable accommodations for members of the public who wish to attend the meeting and need assistance. If special assistance or arrangements for the meeting are necessary, please notify the Parks and Recreation Department by calling
(775) 887-2262 or in writing at 3303 Butti Way, Building #9, Carson City, Nevada, 89701.

To request a copy of the supporting materials for this meeting contact Daria Wirth at dwirth@carson.org or call (775) 887-2262.

This agenda and supporting materials are available at www.carson.org and at the Carson City Parks and Recreation Department located at
3303 Butti Way, Building #9, Carson City, Nevada, 89701.

In accordance with NRS 241.020, this agenda has been posted
before 9:00 a.m. three working days before the day of the meeting at the following locations:

City Hall, 201 North Carson Street
Carson City Library, 900 North Roop Street
Carson City Community Center, 851 East William Street
Carson City Planning Division, 108 East Proctor Street
Carson City Parks & Recreation Department, 3303 Butti Way, Building #9
Carson City, Nevada